Finance Specialist – Accounts Payable

Company Overview:

When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there’s really only one: Zones – First Choice for IT.TM 

Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud & Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.

Position Overview:  

The Accounts Payable Specialist is responsible for end-to-end processing of vendor invoices, employee reimbursements, payment execution, vendor account reconciliation, and compliance with company policies and statutory requirements. The role ensures accurate, timely, and well-documented processing of payables, supports month-end close, maintains strong vendor relationships, and contributes to efficient cash-flow management. The ideal candidate will demonstrate excellent attention to detail, strong understanding of AP processes, and effective coordination with internal teams and external vendors to maintain an audit-ready and compliant accounts payable function.

What you’ll do as the Finance Specialist – Accounts Payable: 
  

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  

• Process and verify vendor invoices by ensuring completeness, correct documentation, appropriate approvals, and accurate PO/GRN matching (where applicable).
• Code invoices to the appropriate GL accounts, cost centres, and expense heads.
• Enter invoices and expense claims into the accounting/ERP system and schedule payments as per agreed terms.

• Review and validate employee expense claims in line with company policies.
• Verify supporting documents, ensure correct coding, and process timely disbursement of reimbursements.

• Maintain accurate vendor master data, including setup, updates, and verification of bank and contact details.
• Manage professional communication with vendors regarding invoice status, payment timelines, discrepancies, or delays.

• Reconcile vendor statements with AP sub-ledger and general ledger at month-end.
• Identify and resolve discrepancies, debit balances, or mismatches with vendors or internal teams.
• Monitor aging of AP balances and take proactive measures to clear overdue items, especially MSME vendors.

• Process payments to vendors, suppliers, and service providers in a timely and accurate manner.
• Ensure adherence to company payment cycles, approval workflows, and statutory compliance (TDS, GST, MSME norms, etc.)

• Prepare and maintain AP reports including AP aging, payment schedules, vendor outstanding summaries, and reimbursement status.
• Maintain accurate documentation (invoices, payment proofs, reconciliations, correspondence) to ensure audit readiness.

• Support accruals, expense cut-offs, reconciliations, and documentation required for monthly and annual closing.
• Coordinate with internal and external auditors to support audit requirements.

• Work closely with procurement, finance, operations, and admin teams to ensure smooth flow of AP processes.
• Collaborate on resolving PO issues, GRN mismatches, invoice disputes, or coding clarifications.

• Ensure compliance with internal control frameworks, AP policies, GST/TDS/TCS regulations, and statutory guidelines.
• Stay updated with changes in accounting standards and AP-related regulatory updates.

• Support initiatives to enhance AP efficiency—automation, workflow optimization, policy refinement, and digital documentation.
• Implement best practices to strengthen internal controls and improve AP turnaround time.

  
What you will bring to the team:  

• Bachelor’s degree in Commerce, Accounting, or Finance (or equivalent).
• MBA or advanced accounting qualification is an advantage.

• 2+ years of experience in Accounts Payable, vendor payments, and employee reimbursement processing—preferably in a corporate/services or IT trading environment.
• Experience with intercompany accounting and consolidation is preferred.

• Proficiency in ERP systems (SAP, D365, MS Dynamics, Oracle or similar).
• Strong MS Excel skills for reporting and analysis.
• Good understanding of accounting principles, ledger maintenance, and reconciliations.
• Knowledge of GST, TDS, TCS, and statutory compliance related to vendor invoices and reimbursements.
• Familiarity with transfer pricing and intercompany transaction implications is a plus.

• High attention to detail, accuracy, and documentation discipline.
• Strong analytical and problem-solving abilities.
• Effective communication skills for interaction with vendors, employees, and cross-functional teams.
• Ability to manage timelines, multi-tasking, and support critical month-end deliverables.
• Willingness to work extended hours on critical closing or delivery dates.

Zones offers a comprehensive Benefits package.

While we’re committed to providing top-tier solutions, we’re just as committed to supporting our own teams. We offer a competitive compensation package where our team members are rewarded based on their performance and recognized for the value, they bring into our business. Our team members enjoy a variety of comprehensive benefits, including Medical Insurance Coverage, Group Term Life and Personal Accident Cover to handle the uncertainties of life, flexible leave policy to balance their work life.

At Zones, work is more than a job – it's an exciting careers immersed in an inventive, collaborative culture. If you’re interested in working on the cutting edge of IT innovation, sales, engineering, operations, administration, and more, Zones is the place for you!

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.