Finance Officer

Job Title: Finance Officer

Contract Type: Fixed term full-time contract for up to 2 years, consultancy service agreement (PE 3rd
group)

Location: Kyiv, Ukraine 

Reports to: Project Manager 

Start Date: As soon as possible

Deadline: 28 February 2026 - Applications will be reviewed on a rolling basis

ABOUT IWPR:

The Institute for War & Peace Reporting (IWPR) is an international non-profit organisation founded in 1991, with charitable status in the US, UK and the Netherlands. We give voice to people at the frontlines of conflict, crisis and transition to help them drive change and build more stable, just and inclusive societies.

Drawing on three decades of experience in some of the world’s most challenging environments, we support media, civil society, democracy and governance, gender, and youth-focused projects in over 30 countries – promoting reliable information and responsible public debate and removing barriers to freedom of expression.

Our work includes:

• Training and mentoring: IWPR trains and mentors journalists and rights activists to improve 
  their ability to identify and present factual information;
• Providing platforms: IWPR helps local talent establish and strengthen media outlets and 
  civic groups;
• Removing barriers: IWPR works with partners to remove barriers to free expression and 
  citizen engagement;
  
• Strengthening media and civil society: IWPR helps strengthen the ability of media and civil 
  society to speak out;
• Empowering societies: IWPR helps societies find their own solutions;

IWPR’s reporting has exposed violations, led to political and legal reform, and improved people’s 
lives.

PROJECT SUMMARY:

IWPR has been active in Ukraine since the 2014 Ukrainian revolution, initially responding to the 
need for more balanced conflict reporting and journalists' safety and security skills. Programming 
later focused on support to a range of government accountability and anti-corruption initiatives 
fostering capacity building and collaboration between civil society and the media.

Since the full-scale Russian invasion of Ukraine in February 2022, IWPR has expanded its existing 
programming, to include support to media and civil society organisations in areas of countering 
disinformation, documenting war crimes, frontline reporting, as well as media emergency support 
and capacity building of investigative journalism centres.

In January 2025, IWPR started the new three-year “Boosting Citizens Watchdogs in Ukraine”, 
supported by the Norwegian Agency for Development Cooperation (Norad). The project aims at 
strengthening the capacity of civil society watchdog organisations and independent investigative 
media across the country to enhance their ability to conduct public monitoring and oversight of the 
transparent and efficient management of public resources, and to foster effective advocacy for 
transparency and accountability in governance, ensure high-quality public information, and 
encourage meaningful civic engagement in decision-making processes. 

JOB SUMMARY:

IWPR is seeking a Ukrainian based professional to fill the full-time position of a Finance Officer for 
the Norad-funded “Boosting Citizens Watchdogs in Ukraine” project. The Finance Officer will 
provide support to field financial management and record keeping, facilitate the work of the Field 
Finance Manager of the project, contribute to the subgrant reports review, preparation of payment 
requests and reports.

The scope of the project includes administration of up to 10 project staff and long-term consultants, dozens of short-term consultants, five large national subawards, over 30 small shortterm grants a year, 10 workshops and a conference per year and other minor transactions. Candidates should have experience at financial positions in international donor-funded projects or organizations, and knowledge of donor compliance rules and requirements, including administration of subgrants to third parties. Previous experience in NORAD, EU, USG-funded development or humanitarian projects is preferred. 

ESSENTIAL DUTIES and RESPONSIBILITIES:

For IWPR's Norad-funded Boosting Citizens Watchdogs in Ukraine project (UKR/24-043) the 
Consultant / Finance Officer will provide support to field financial management and record keeping, 
facilitate the work of the Field Finance Manager of the project, contribute to the subgrant reports 
review, preparation of payment requests and reports. 

• Work closely with Field Finance Manager to ensure an effective and efficient financial 
  management system and compliance with all company, local and donor financial 
  requirements.
• Review and approve assigned subgrant reports, maintain subgrant advances and reports 
  tracking system, collect, record and archive all supporting documents.
• Prepare and/or review assigned payment requests, expense reports (travel expense 
  reports and operational expense reports) for accuracy and completeness and ensure that 
  expense reports have been fully approved before payment.
• Support project managers in drafting, executing and managing contracts for staff, 
  consultants and vendors.
• Support the Field Finance manager and project managers with specific procurements 
  needed under projects including bids, documentation and other bid solicitation processes.
• Collect, record, and archive the project’s financial documents and invoices, and keep them 
  well organized online and in hard copies.
• Assist in the overall administration, record keeping, and finance aspects for Kyiv field office.
• Assist in the completion of finance reports. Ensure compliance with all regulations 
  including Ukraine, NORAD donor, and IWPR.
• Assist in day-to-day administrative issues responding to requests from the program staff.
• Assist the Field Finance Manager in the preparation the monthly reporting package to the 
  Project manager, Country Director and HQ.
• Manage all correspondence related to administration and finance.
• Communicate effectively and professionally to ensure overall project finance targets, 
  institutional policies and priorities and donor obligations are met, by building collaborative 
  coordination with the team members and exercising a solutions-based approach.
• Undertake all other related duties that may be assigned.

CORE REQUIREMENTS:

• University degree in accounting, finance or a related field.
• At least 3-year experience as a finance officer or in a role with similar responsibilities within 
  INGO.
• Familiarity with international donors’ rules and regulations in area of subgrant 
  administration and procurement is an advantage; NORAD/EU-funded project experience is 
  preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail, thoroughness and accuracy with numbers.
• Excellent data management/filing organization skills;

OTHER REQUIREMENTS:

• Strong analytical and problem-solving skills.
• Excellent communication and negotiation abilities.
• Ability to work independently and as part of a team
• Strong organizational and time-management skills; ability to manage multiple streams of 
  work, shifting priorities, and effectively work within deadline pressure.
• Willingness to learn and adapt to changing processes.
• Integrity and high degree of responsibility in handling donor funding.
• Excellent written and verbal communication skills in both English and Ukrainian; ability to 
  write in a clear, concise, organised manner.
• Availability or readiness to register and as a sole proprietorship of the 3rd group.

LANGUAGE: Upper intermediate English, fluent Ukrainian

TRAVEL: N/A

Applications will be reviewed on a rolling basis, and IWPR reserves the right to fill the position before the closing date; early applications are therefore strongly encouraged, and interviews may be conducted prior to the deadline. IWPR will offer a competitive salary to the successful applicant.

Principals only. No calls please. Only those who have been considered for an interview will be contacted.

IWPR is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, veteran status or pregnancy and maternity. IWPR will never ask for payment for recruitment.