Finance Assistant

Precision AQ is looking for a Finance Assistant to join our UK team. This is a permanent position, part-time ( 0.8 FT/ 30h per week) and would require in-person presence in our Salisbury office once per week. 

The Finance Assistant supports the Finance Director with the day-to-day operations that contribute to the smooth running of the Finance Department and interaction with the wider business. They take ownership of company credit card and expenses transactions for correct data entry to the accounting system and reconciliations They handle all queries related to these tasks. They provide support on sales invoicing from our project system, CMap, sending to clients and ensure these transactions are replicated on the wider Precision accounts system, Infor. They provide general finance and administrative support across the business and produce regular insightful reporting to the business as directed by the Finance Director.

What you’ll do:

Company Credit Cards

• Receive Excel statements from credit card provider per card holder.
• Collate all receipts with cardholders.
• Analyse expenditure in the Excel sheet with the correct coding and all steps completed before forwarding for central processing.
• Process any charges for projects into CMap.
• Handle any queries relating to credit card.

Employee Expenses

• Receive Employee expenses through CMap.
• Check VAT, and coding, on expense claims.
• Process Financial Approval.
• Send all fully approved expense claims to Accounts Payable (AP) on a weekly basis maintaining records for queries to be handled efficiently and effectively.
• Process project costs through CMap.
• Handle any queries relating to employee expenses.

CMAP and Infor 

• Process Go-lives received into finance.
• Prepare purchase orders for project 3^rd party supplier costs.
• Prepare sales invoicing in accordance with schedule and/or as requested by the Account team and send to the client to support the smooth running and delivery of the project.
• Ensure sales invoicing data is replicated in the Precision accounting system, Infor to support the management of Accounts receivable (AR) and monthly revenue recognition.
• Enter project costs into CMap.
• Reconcile the projects costs from CMap to Infor monthly.
• Provide support to entering external time on CMap (Precision and freelancers).
• General CMap housekeeping and assisting the wider business with queries relating to projects.

Other

• Learn, understand, and implement Precision processes, procedures, and systems
• Prepare and circulate weekly/quarterly utilisation reports to the business and respond to any queries arising from this.
• Prepare monthly salary reconciliation from payroll to budget reporting any variances to the Finance Director, updating the monthly forecasting as appropriate.

• Work with Precision Accounts Payable (AP) team to pass over supplier invoices received with coding (Company, Practice area, General Ledger (GL) coding) and confirming with the business that it is ready for payment. Ensure all project costs are recorded on CMap.
• Provide support on budget v actuals reporting as directed by the Finance Director.
• Provide support to the annual UK Statutory and US annual audits.
• Maintain secure filing and archiving practices in accordance with the company processes and office procedures.
• Other duties may be required as reasonably requested by the Finance Director.
• Undertake any duties as may be required from time to time that can reasonably be regarded as within the remit of the post.

• Aware of and conform to legal requirements in all activities, both internal and external. Implicit in this is that all Managers and Staff conform to the appropriate standards in terms of Health and Safety and Information Security requirements but also to the highest standards of business ethics.

Requirements:

• 2-3 years of experience in book keeping
• Degree in Finance or Accounting preferred, but not mandatory
• Industry experience would be a plus, but not mandatory

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