Finance Assistant

Job Title: Finance Assistant Reporting to VP Finance Hours 40 Hours per week, Monday - Friday Flexibility around hours will be required Purpose of the Role To support the VP Finance in ensuring accurate accounting, efficient processing of financial data, and the delivery of timely and reliable financial information. The Finance Assistant will play a key role in maintaining financial controls, fostering strong relationships with suppliers and clients, and supporting the company’s growth objectives. Key Responsibilities and Accountabilities

 Financial Processing and Reporting

Assist in the preparation of accurate monthly management accounts using Xero, ensuring timely submission.

Support the VP Finance in maintaining and reconciling accounts within established deadlines.

Perform weekly reconciliation of Xero, cash flow documents, and bank statements.

Update and maintain the cash flow forecast on a daily basis.

Reconcile company credit card statements and ensure supporting documentation is accurate and complete.

Maintain the fixed asset register in Xero.

Payroll and Compliance

Assist in generating accurate and timely monthly payroll reports

Ensure compliance with financial policies and procedures and assist in implementing adequate controls for accurate management reporting.

Administrative Support

Provide ad hoc reporting and information gathering for Directors and Account Managers.

 Relationship Management

Build and maintain strong relationships with suppliers and clients through professional and timely communication via phone, email, and other platforms.

Represent the company positively in all interactions.

Personal Attributes

Proactive and Adaptable: Demonstrates a flexible, “can-do” attitude to take on varied tasks in a dynamic environment.

Strong Communication: Confidently interacts with colleagues across multiple offices and cultures. Multilingual skills are not required but are a plus.

Integrity and Confidentiality: Acts with discretion and professionalism when handling sensitive and confidential financial data.

Team-Oriented: Thrives in a collaborative environment while also being able to work independently.

Specific Job Skills

Financial Knowledge: Prior experience in credit control and expense management is beneficial

Technical Proficiency: Familiarity with Xero accounting software is highly desirable.

Knowledge of Excel is essential.

Attention to Detail: Ability to handle financial data with precision and accuracy.

Professional Growth: This role suits someone with an AAT qualification or equivalent, though it is not a requirement.

Technical Skills

Software Proficiency: Competence in using Pleo, Xero, and MS Office suite (Word, Excel,etc.).

Process-oriented: Comfortable with both financial and general administrative duties.