Finance Administrator

Location: Brussels, Belgium

Starting: January 2026

Contract type: Two-year fixed-term, renewable

Salary: Approx. €5800 gross/month + benefits

Deadline: 26 November 2025 at midnight Brussels time

Rigour meets purpose.

At the European Endowment for Democracy (EED), we support independent voices working for democratic change — from investigative journalists to civic movements and human rights defenders. Behind every grant we make is a process of precision, care and accountability. That’s where you come in.

We’re looking for a Finance Administrator to join our Brussels-based team. This role focuses on the operational and financial management of EED’s internal costs — from procurement and budget monitoring to audit preparation and internal controls. You’ll work closely with colleagues across finance, operations and programme teams to keep things running smoothly, transparently and on time.

If you thrive on detail, enjoy making systems work better, and want your skills to support meaningful work in some of the world’s most complex environments, we’d love to hear from you.

What You’ll Do

You’ll report to the Head of Finance and work under the guidance of senior members of the team. Your key responsibilities will include:

• Ensure Cost allocation of all expenses to the correct analytical codes. Liaise with budget holders and Resource Efficiency Manager

• Ensure cost allocation is in line with the donor contract budget and terms and conditions

• Budget line reporting to managers eg Communications, Programmes etc

• Employee costs reconciliation with balance sheet accounts

• Admin fee / overheads recording and reporting

• Support the preparation of financial and budgetary reports, as required, including for the EC and other donors

• Provide quarterly analysis of EED’s financial performance

• Provide comprehensive analysis of EED’s financial performance for end-of-year presentation for the Board and Executive Committee

• Provide financial administration including contributing to effective operational and financial procedures; carrying out compliance checks, including audit preparation

• Support and monitors MoUs

• Continue to improve processes and procedures

• Onboard and supervise junior members of the team

• Perform other relevant tasks as and when requested by the Head of Finance and the Chief Operations Officer

• Maintain confidentiality.

What You Bring

You have:

• A university degree in Accountancy, Finance, Business Administration or a related field

• At least 5 years of full-time professional experience in financial management, audit or grant oversight

• Solid working knowledge of Microsoft Excel and other standard financial tools

• Familiarity with European Commission Financial Regulations or similar donor compliance systems

• Full professional fluency in English

You are:

• Detail-oriented and reliable, with a proactive mindset

• Able to keep confidentiality, exercise discretion, and work professionally with diverse internal and external stakeholders

• Highly organised — comfortable juggling multiple deadlines and documentation streams

• Calm, respectful, and collaborative in your working style

• Motivated by working in a purpose-driven, multicultural environment

Bonus points for:

• Experience working with civil society organisations or democracy-support donors

• Prior work experience in international non-profits or grant-making environments

• Working knowledge of French and/or Dutch

Why Join Us?

• Purposeful work: Put your financial expertise to work supporting democratic actors across the globe.

• People-first culture: At EED, we recognise that our most important asset is our people. We value the diversity of skills, perspectives and backgrounds our team brings.

• Supportive workplace: We work to create a positive, flexible and respectful working environment.

• Benefits that matter: Our package includes complementary health insurance (CIGNA), meal vouchers, public transport or bike allowance, 13th salary, holiday pay, paid leave, parental leave options, training opportunities, and weekly teleworking.

How to Apply

Please apply online via our recruitment portal. Your application must include:

• A short motivation letter

• Your CV in Europass format

• Contact details for three professional references

Interviews will be held in Brussels or online. Shortlisted candidates may be asked to complete a written test.

Please note: We do not accept phone calls, emails or letters regarding the status of applications. All personal data is handled in accordance with EU legislation. Pre-employment screening and criminal records checks are part of the recruitment process.