Job Description
We’re looking for a Finance Admin Assistant who is detail-oriented, values integrity, and focuses on accuracy and process improvement. This role helps support financial operations, maintain compliance, and ensure smooth day-to-day administrative processes within the team.
Job Responsibilities
- Support the processing of accounts payable and commission payments with accuracy and timeliness.
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Assist in maintaining business license compliance, including registrations and renewals.
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Help manage sales tax registrations, filings, and payments across multiple U.S. jurisdictions.
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Track and support personal property tax assessments and payments.
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Coordinate routine business filings and assist with required documentation.
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Maintain accurate records and monitor deadlines related to leases and utility accounts.
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Assist with financial projects and other administrative tasks as assigned.
Job Qualifications
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Minimum of 2 years of accounting experience.
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Experience with U.S. sales tax filings and processes is preferred
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Experience supporting lease administration or lease management is preferred
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Preferred degree in Accounting, but not limited to related fields such as Finance, Business Administration, or Economics.
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Strong attention to detail, accuracy, and organization.
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Ability to manage deadlines and handle multiple priorities in a structured environment.
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Proactive, dependable, and collaborative work style.
Job Requirements
- A home office set up that meets the following:
- Computer: A working computer with a minimum of 8GB RAM and one of the following:
- Windows 11 with an Intel i5 or i7 (8th generation or newer), or
- AMD Ryzen 5 or 7 (2000 series or newer), or
- macOS 12 or newer.
- Internet: Stable internet connection with at least 5 Mbps download and upload speeds.
- Audio Equipment: A quality headset with a noise-cancellation feature for meetings.
- Mobile Device: A smartphone capable of installing the Microsoft Authenticator app.
- Webcam: An HD webcam for video calls.
- UPS (Uninterruptible Power Supply) if using a desktop (Not needed if using a laptop)
- A very strong cultural fit the ITS way (Our core values will be discussed during the interview)
- Excellent command of the English language both spoken and written
- Able to work full time 40 hrs. a week: 8:00 AM to 5:00 PM PST (Monday to Friday)
- Able to pass our online behavior and cognitive assessments.
- Able to provide NBI Clearance (for PH applicants).
Compensation
Pay rate starts at $4.00/hour and may vary by experience and location.
Benefits
- Comprehensive Health Plans / HMO (Employee & Dependent/s)
- Life Insurance
- Flexible Benefit Reimbursement (Dental/Vision/Mental Health/Wellness/Government Contributions)
- Paid Time Off (starts at 15 days per year)
- Maternity/Paternity Leave
- Paid US Holiday
- Night Shift Bonus
- Salary Advancement/Loan
- Health & Wellness Program
- Company-paid training and certification
You have the option to speed up your application process by following the two-step approach below or directly submitting your application by completing the form (Apply for This Job). Once you've submitted the form, a member of our team will promptly get in touch with you.
Step 1. Please find a good 15-minute quiet time for this Aptitude assessment: PRE-EMPLOYMENT ASSESSMENT
Step 2. Click on this link to start your pre-recorded video interview: PRE-RECORDED VIDEO INTERVIEW
