Fan Relations Specialist

JOB OVERVIEW

Responsible for effective resolution of escalated customer inquiries and written correspondence. Assist the Manager and Senior Fan Relations Manager to maintain and refine the Fan Relations program and procedures to ensure prompt, effective handling of external complaints and inquiries for International Dairy Queen, Inc.

• Participates in weekend rotation. One weekend every three weeks.
• Responds accurately, promptly, and within 24-business hours to all internal customer inquiries, including those from team members, corporate staff, independent franchise operators and territory operators. 
• Ensures that customers are responded to within 72-business hours at minimum and assists with driving toward the departmental goal of 24-business hours.
• Effectively communicates with customers by phone and written correspondence with accurate, prompt and effective replies.
• Processes contacts inquiries according to expectations set by Fan Relations.
• Responds to and resolves all contacts inquiries for assigned regions, supporting and assisting other members of the Fan Relations Team as appropriate.
• Coaches contact center with processing as appropriate.
• Provides support to and coaching to business consultants regarding Fan Relations communications.
• Assists with password reset requests for fan contacts database
• Makes decisions on appropriate reimbursement (within empowered amount), on a case-by-case basis.
• Processes incoming and outgoing mail on a weekly basis
• Submits requests for gift card orders as needed, to support fan inquiries.
• Assists with social media escalations and processing.

Create or update procedure documentation and template responses

• Craft supporting materials for digital promotions, campaigns, and sweepstakes, including key information, processing direction, and template responses.
• Update existing template responses as needed, based on new learnings.
• Craft training materials for new platforms and resources used for responding to fan inquiries.
• Communicate new materials and updates to contact center team.

Process privacy requests

• Timely processing of incoming privacy requests to ensure compliance.
• Report any anomalies to Sr Fan Relations Social and Documentation Specialist.

Education and Qualifications

• High School Diploma or GED equivalent required.
• Minimum of one year experience in a customer service-related position; call center or Quick Service (QSR) industry preferred.
• Experience working in any capacity in the Quick Service Restaurant industry, a plus.
• Excellent written and verbal communication skills required
• Able to exercise tact, patience and professionalism at all times in responding to customers, regardless of issue or customer’s demeanor. 
• Interpersonal skills to interact, influence and persuade required. 
• Intermediate computer skills (Microsoft Word and Excel)
• Intermediate social media skills (blogs, Facebook, Twitter, etc.)
• Strong ability to multi-task and prioritize multiple projects and requests simultaneously.
• Well organized with a high attention to detail and accuracy.
• Strong analytical skills.
• Excellent data entry skills.
• Ability to work quickly in a fast-paced environment with frequent interruptions.
• Ability to collaborate in a team environment.
• Ability to coordinate with other departments to complete projects on time.
• Basic accounting/math skills required.

The US national hourly range for this non-exempt position is $23.97-$27.57.  The base hourly range displayed reflects the targeted hiring range for positions across all US locations. Individual pay is determined by job-related skills, work location, and relevant education or experience

All your information will be kept confidential according to EEO guidelines.  

Benefits

Our benefit package supports the well-being of our employees and their families.  Our comprehensive benefit package includes, medical, dental, 401K match, paid time off (including volunteer time as well as parental leave) and so much more!  To learn more about our great benefit offerings, Click Here.

Work Environment

Most positions located out of our global headquarters in Bloomington, MN will work a hybrid work schedule where you will work 3 collaboration days a week.  Additional in office time may be required to support team/project needs.  

Inclusion & Belonging

We are committed to creating a culture of inclusion and belonging for all who touch DQ. We believe in and commit to fostering a community where employees bring their authentic selves to work, and where we recruit, engage, and retain employees, franchise owners, and suppliers based on qualifications and merit. We strive to maintain an environment where everyone feels welcome.

IDQ is an Equal Opportunity Employer, and we use E-Verify to confirm the identity and employment eligibility of all new team members. You must be authorized to work in the United States without the need for employer sponsorship.