Facilities Operations Executive

Nanyang Institute of Management (NIM) – Facilities Operations Executive (Salary Range SGD2200-2500)

About NIM:
- Established in 2001, Nanyang Institute of Management is a premier education provider in the region.
- NIM is committed to "Nurturing Today for Tomorrow" with a student-centric culture that prioritizes learning needs.
- The institute offers an environment focused on academic and teaching excellence while nurturing students holistically.

Position: Facilities Operations Executive

Role Overview:
- Reports directly to the Facilities Operations Manager.
- Responsible for supporting the day-to-day management of campus facilities.
- Ensures maintenance, safety compliance, and that facilities remain safe, functional, and well-maintained.

Key Responsibilities:
- Plan, organize, maintain, and manage the operations and reliability of NIM facilities and general infrastructure systems.
- Establish and monitor preventative maintenance processes and programs, including facility inspection processes for ongoing review of maintenance work by agencies.
- Develop, recommend, and administer policies, procedures, and processes in support of grounds and building maintenance operations; implement and monitor compliance with approved policies, procedures, and processes.
- Monitor the safety and accessibility of the building and its facilities; serve as the point of contact for the school.
- Update and maintain a list of facilities equipment.
- Monitor and oversee the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.
- Participate in the development and administration of grounds and building maintenance budget; coordinate the allocation of resources following budget approval; recommend approval of expenditures.
- Participate in a variety of meetings, committees, task forces, and other related groups to communicate information regarding services, programs, areas of opportunity, and other pertinent information as appropriate.
- Serve as a liaison with other departments within the College, the community, and external agencies to provide information on available resources, projects, and services.
- Perform other related duties as assigned.

Work Environment and Physical Requirements:
- Work is generally performed in both an office environment and an outdoor environment.

Requirements:
- Diploma in Facilities Management, Engineering, Architecture, or a related building construction field.
- Minimum of 2 years of relevant experience.
- Knowledge of facilities maintenance, grounds and custodial principles and practices; contract management principles and practices; applicable local laws, rules, regulations, codes, and statutes; project management skills; preventative maintenance principles and practices; industry best practices; continuous quality improvement principles; sustainability in facilities management.
- Ability to work with diverse academic, cultural, and ethnic backgrounds in a school setting; mediate conflict; conduct negotiations; analyze problems, identify alternative solutions, project consequences of proposed actions, and make recommendations in support of goals.