Facilities Coordinator (Contractor)

About the Role

We are seeking a highly reliable and detail-oriented Facilities Coordinator to support shipping and receiving, facilities operations, and lab infrastructure. This role is critical to maintaining a safe, efficient, and well-functioning environment for research teams. The ideal candidate is proactive, highly observant, and comfortable working across facilities, lab operations, and vendor coordination in a fast-paced setting.

Key Responsibilities

• Shipping, Receiving, and Logistics
  • Receive, inspect, and verify incoming shipments; resolve discrepancies and ensure timely delivery to end users.
  • Prepare and manage outgoing shipments, including courier selection, international documentation, and tracking.
  • Troubleshoot shipment issues and coordinate with vendors, procurement, and internal stakeholders.
  • Coordinate and host vendors for deliveries; serve as a primary point of contact for shipping-related communication.
  • Maintain strong knowledge of shipping procedures and ensure compliance with applicable regulations.
    
    
• Facilities Operations and Lab Support
  • Conduct daily walkthroughs to ensure facilities are safe, clean, and fully operational.
  • Monitor and support core lab infrastructure, including cold rooms, house vacuum, CDA, and gas systems.
  • Proactively identify and address facility issues early, acting as the first point of awareness for operational concerns.
  • Support lab setup, equipment installation, and general facility maintenance.
  • Maintain office, lab, and break room supplies.
    
    
• Operational Execution
  • Independently manage tasks and small projects, prioritizing effectively under changing conditions.
  • Operate equipment such as pallet jacks and table lifts as needed.
  • Support emergency response needs and participate in on-call rotation for after-hours issues.
    
    

Qualifications

• 3+ years of experience in facilities coordination, lab operations, or a related role.
• Prior experience in a lab-based environment is strongly preferred.
• Familiarity with shipping and receiving processes, including international logistics.
• Working knowledge of lab infrastructure (e.g., gases, vacuum, cold storage) preferred.
• Experience with EH&S practices and basic operational systems/tools is a plus.
  
  

Desired Skills and Capabilities

• Strong attention to detail and ownership in day-to-day execution.
• High level of situational awareness with the ability to proactively identify and address issues.
• Ability to prioritize effectively and remain calm in a fast-paced environment.
• Proactive problem-solving with the ability to troubleshoot issues in real time.
• Clear communication and coordination across vendors, lab teams, and stakeholders.
  
  

Physical Requirements

• Ability to lift up to 50 pounds and perform physical tasks such as climbing, crouching, and lifting.
• Regular use of equipment requiring PPE and adherence to safety protocols.

Compensation:
Hourly Rate of $58-$65/hr

Expected Duration
6 Months, with the possibility to convert to a permanent position

Xaira Therapeutics an equal-opportunity employer. We believe that our strength is in our differences. Our goal to build a diverse and inclusive team began on day one, and it will never end.

TO ALL RECRUITMENT AGENCIES: Xaira Therapeutics does not accept agency resumes. Please do not forward resumes to our jobs alias or employees. Xaira Therapeutics is not responsible for any fees related to unsolicited resumes.