Facilities Coordinator

Shift: Mid Shift

The Facilities Coordinator will be responsible for providing administrative support for day-to-day facilities and asset operations. This includes developing and maintaining databases for facilities inventory, condition assessments and scheduled maintenance. The role will also serve as the primary contact for asset management, preparing reports, analyzing IT and office equipment inventory and ensuring adequate supply levels. Additional duties may be assigned as needed.

Facilities Coordination

• Coordinates with property management on building issues, permits and other facilities-related matters.
• Allocates and manages office space using a facility management software.
• Coordinate with vendors for services on office equipment, upkeeping services and physical security
• Manages office equipment including installation, maintenance and disposal.
• Ensures compliance with health and safety regulations. o Ad hoc projects

Inventory/Asset Management

• Responsible for IT and Facilities inventory management, asset tagging and file maintenance
• Monitors the inventory and purchasing of admin, common and IT supplies
• Vendor coordination
• Ensures proper storage, stacking and labeling of supplies

Business Compliance

• Assists in securing appropriate permits, clearances and certifications from relevant government agencies, particularly the Philippine Economic Zone Authority (PEZA), the Board of Investments (BOI) and the Local Government Unit (LGU) 

• 2-4 years work experience as a Facilities Coordinator

• Good oral and written communication skills

• Available to work on-site daily

• Flexible to work night shifts and weekends

• Ability to deliver various reports to management

• Good organizational skills

• Strong analytical and problem-solving skills

• Attention to detail – managing large number of stocks that requires a highly organized and detail-oriented personality

• Mathematical skills – Have to be good with numbers for price comparison, inventory level analysis and other calculations

• Strong commitment to company values and principles

• Bachelor's degree in Business Management or Finance

• Preferably with a background in Facilities Management