Facilities Associate (Part-Time, Temporary)

Two Chairs is building a new kind of mental health system based on the idea that the status quo isn’t good enough. Industry-best clinician experiences, better client outcomes, groundbreaking innovation, and access to the highest quality care are how we’ll raise the bar for the entire industry. With that, we're excited and honored to have been recognized as a 2025 Great Place to Work, 2024 Fortune Best Workplaces in the Bay Area, and 2024 Inc.’s Best in Business 

One of our company values is "Embrace Differences" and diversity, equity, inclusion, and belonging are the principles guiding how we build our business and teams. We encourage interested candidates from all backgrounds to apply even if they don't think they meet some expectations of the role.

About the role

As a Facilities Associate at Two Chairs, you will be the lead point person for all things related to our physical offices, which includes our SF-based headquarters and five clinics located across the country. You’ll split your time between managing our HQ office (located in San Francisco near the Transamerica building), owning our virtual mail management process, and virtually overseeing administrative work related to our 6 in-person clinics spread across California, Florida, and Washington. 

This is a part-time, temporary, hybrid role based in San Francisco, requiring in-person presence for approximately 50% of working hours.

Core Areas of Responsibility

• Virtual mail management (50% of time)
  You’ll ensure that we’re receiving & sending mail on time. The majority of this work is sorting & distributing incoming mail scanned by our third-party vendor. In addition, you’ll manage small amounts of outgoing mail, coordinate with USPS on our mail forwarding, and coordinate with our third-party vendor. 
• Administrative Support of In-Person Offices (50% of time).
  You’ll provide light, virtual support for our in-person offices (located in Seattle, Miami, Los Angeles, and the Bay Area) by coordinating with building management and vendors by location to ensure routine maintenance & upkeep, coordinate tech support as needed, reporting on physical expenses incurred, and supporting in-person leaders to maintain a safe & compliant workspace as needed. May occasionally support coordination of in-person gatherings and stocking of supplies.

You’ll be successful if you have: 

• 1-3 years of experience in office management, facilities coordination, administrative support, or a comparable operational role.
• Strong organizational skills and meticulous attention to detail, particularly in managing multiple locations, coordinating vendors, and overseeing budget/expense tracking.
• Ability to work independently and manage time effectively in a flexible, part-time schedule (~10 hours per week)
• Excellent verbal and written communication skills necessary for interacting professionally with staff, clinic managers, building management, and external vendors.
• Resourcefulness and a proactive, "can-do" attitude when identifying and resolving maintenance issues or logistical challenges quickly and efficiently.
• Experience or comfort working in a professional, compliance-focused environment, such as a mental health, healthcare, or corporate setting.
• Ability to be physically present in San Francisco locations for up to 50% of the assigned hours to handle in-person office management duties.

Compensation:

The hourly pay range for this role is $30–$35 per hour, based on qualifications and experience.

Please stay alert to protect yourself from sophisticated job scams during the recruiting process.

Only emails that come from twochairscareers.com or twochairs.com are legitimate recruiting messages. Our People Team will not send emails from other domains, or message you using WhatsApp or text messaging in the initial stages. We conduct all interviews by phone or Google Video, and we will never ask you for money or to download software.

More tips from the FTC to avoid job scams: https://www.consumeraffairs.com/news/ftc-offers-tips-on-avoiding-job-scams-041321.html 

 #LI-Hybrid

All applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.