Facilities Accounting Clerk

AI overview

As a Facilities Accounting Clerk, you'll manage financial records for the Facilities Department and ensure timely processing and approval of expenses while utilizing accounting software.

The Facilities Accounting Clerk is a liaison between Accounting and the Facilities Department. The Accounting Clerk

administers and manages the financial aspects of the Facilities Department using Nexonia and Martus, making sure all

receipts and invoices are submitted and approved accurately and in a timely manner to Accounting. This role also

assists the Facilities Director and Facilities managers in gathering and researching information related to budgets as

requested.

Position Type: Full Time, Non Exempt/Hourly

Hours: 30-40 hours per week

Salary Range: $18.00 per hour

Requirements

Administer and maintain Nexonia for the Facilities Department, making sure all entries are submitted and approved with the accurate GLnumbers and project codes.
Organize and file all credit card receipts and invoice copies.
Create Journal entries to re-class or correct errors and create missing receipt forms for lost receipts.
Utilize reporting in Nexonia and Martus to track project codes and expenses for projects and pull financial reports for managers as needed.
Train Facilities employees on Nexonia and hold managers and employees accountable for submitting receipts in a timely manner.
Attend all accounting related meetings, such as the monthly finance meeting, bi-weekly meeting with the Facilities Director, etc.
Manage incoming and outgoing emails and phone calls from the Accounting Department, employees, vendors,
and contractors.
Attend and complete safety trainings related to occupational work conditions and safety hazards as required by the Facilities Department.
Schedule projected meetings, appointments, and inspections.
Assist Maintenance Manager in monitoring daily, weekly, monthly, and yearly schedule of all routine maintenance
Manage all maintenance related email communications and mail.
Input receipts and invoices as well as assist in data research for the annual maintenance budget.
Create spreadsheets and maintain current sheets to track and record maintenance and transportation data.
Create and maintain online documentation for equipment manuals.
Revise Maintenance policies and procedures as necessary.
Assist in implementing lockout tagout and other OSHA compliant procedures.
Effectively establish and utilize facility management software
Manage DMV permits, registrations, CHP, and DOT documentation requirements for vehicles
Contribute to team effort by accomplishing assigned tasks as requested

Minimum Qualifications

Believes and adheres to the beliefs and vision of Bethel Church
Affinity for learning software relative to accounting
1 year experience with AP and budget reporting
General understanding of accounting terms and procedures
Ability to train others
Excellent people skills

Preferred Qualifications

AA or BA in Accounting

Benefits

Health Care Plan (Medical, Dental & Vision)

Life Insurance (Basic, Voluntary & AD&D)
TeleHealth : HealthiestYou (24 hour doctor/prescription access)
Wellness Resources
Paid Time Off (Vacation, Sick, Jury Duty, Bereavement Leave & Public Holidays)
Retirement Plan (403b, IRA) with Retirement Fund Matching
Free Bethel Online account (Exclusive access to conferences, services, classes, shows, and more!)
Free Bethel Leaders Network ENGAGE membership - Full Access to the Online Platform
Free Staff Lunches
20% Discount on most Items in the Bethel Bookstore and Bethel Music online store
Invitation to attend Select Conferences
Opportunity to work with some of the most passionate lovers of Jesus in the world!

Perks & Benefits Extracted with AI

Health Insurance: Health Care Plan (Medical, Dental & Vision)
Other Benefit: Opportunity to work with some of the most passionate lovers of Jesus in the world!
Paid Time Off: Paid Time Off (Vacation, Sick, Jury Duty, Bereavement Leave & Public Holidays)