Executive Support & Operations Manager

Welcome to DKB Code Factory…. 

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Join DKB Code Factory as our Executive Support & Operations Manager and play a critical role in scaling our tech hub from 50 to over 120 employees while leading the end-to-end launch of our new Valencia office. This high-autonomy role offers direct impact on leadership effectiveness and cross-site collaboration between Valencia and Berlin, all within a mission-driven, collaborative tech environment.

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• Lead the Valencia office build-out and setup, ensuring on-time, on-budget delivery and day-one operational readiness
• Develop and manage an Executive Assistant operating system including CTO briefs, decision logs, and action tracking
• Establish and maintain a bi-weekly cross-site cadence and playbook for smooth information flow between Valencia and Berlin
• Coordinate recruiting and operations to support hub growth, ensuring efficient onboarding processes
• Plan and execute internal networking events to foster team cohesion and culture
• Build and institutionalize financial dashboards and reporting rhythms for operational visibility
• Manage vendor relationships and operational scaling with documented playbooks
• Reduce CTO administrative workload by managing calendar, documentation, and stakeholder preparation

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• Fluent in English (C1 required); Spanish (B2) and German (>B1) are nice-to-haves
• Experience in a software or product company is a strong advantage
• Strong project and vendor management skills with an ownership mindset
• Excellent executive communication and stakeholder orchestration abilities
• Proactive, discreet, and organized work style; comfortable with ambiguity and fast-paced environments
• Proficient with Microsoft 365 (Excel, PowerPoint, Outlook, Teams) and Jira/Confluence tools
• Growth mindset with a collaborative, empathetic approach
• You're passionate about your work, but also know how to enjoy your free time!

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