We are seeking an experienced and highly capable Executive Personal Assistant to provide comprehensive business, lifestyle, travel, and household logistics support to a busy CEO.
This is a high-touch role requiring exceptional organizational skill, judgement, and service intuition. The successful candidate will act as the single point of contact, ensuring every detail of the principal’s professional and personal life operates with precision, discretion, and a true concierge standard of excellence.
Requirements
Lifestyle & Travel Coordination
- Plan and manage all private and commercial travel, including detailed itineraries, visas, security, and ground logistics
- Arrange accommodation, transport, restaurant, and event bookings to five-star or concierge standards
- Maintain trusted relationships with premium travel partners, airlines, hotels, and concierge networks
- Ensure all arrangements are executed smoothly, with contingency planning and minimal disruption
Household & Vendor Management
- Liaise with household staff, contractors, and service providers across multiple locations
- Oversee property operations, maintenance, repairs, and routine services
- Manage and renew vendor relationships including insurance, utilities, drivers, and household accounts
- Source and coordinate premium service providers (chefs, stylists, wellness practitioners, etc.) as needed
Personal Administration
- Maintain complex calendars and scheduling across time zones
- Manage documentation, renewals, and private appointments
- Coordinate with professional contacts including medical, legal, and financial advisors
Operational Oversight
- Proactively identify and resolve issues before they escalate
- Oversee special projects, purchases, and logistics from concept to completion
- Maintain structured systems for documentation, budgets, and payments
Concierge & Guest Services
- Deliver white-glove service for all principal and guest experiences
- Anticipate preferences and special requests, ensuring a seamless experience at all times
- Curate itineraries, dining, cultural, and leisure experiences with refined taste and attention to detail
Discretion & Communication
- Serve as the trusted liaison between the principal and all external parties
- Exercise impeccable discretion, judgment, and confidentiality in all matters
Candidate Profile
- Minimum 7 years’ experience supporting UHNW individuals, executives, or family offices
- Prior experience in concierge, luxury hospitality, or lifestyle management settings
- Proven ability to coordinate across travel, property, and personal domains simultaneously
- High emotional intelligence, service orientation, and professional discretion
- Exceptional communication, organization, and follow-through
- Fluent, flawless English (additional languages advantageous)
- Flexible availability across time zones and for occasional travel
- Excellent computer and tech proficiency
Preferred backgrounds: Executive/Private PA, Lifestyle Manager, Estate/Household Coordinator, or Senior Concierge Professional.
Benefits
- Competitive salary and benefits package.
- Opportunities for career growth and advancement.
- Exposure to a dynamic and fast-paced working environment.
- Supportive team culture with a focus on employee well-being.
- Access to unique experiences and travel opportunities.
Join us in providing exceptional service and support to our CEO, and contribute to an organization that values excellence and dedication.
