Executive Operations Specialist

We’re looking for an Executive Operations Specialist to help us accomplish our mission to improve and extend lives by learning from the experience of every person with cancer. Are you ready to be the next changemaker in cancer care?

Flatiron Health is a healthtech company using data for good to power smarter care for every person with cancer, around the world. Flatiron partners with cancer centers in the US, Europe and Asia to transform patients’ real-life experiences into real-world evidence and create a more modern, connected oncology ecosystem. Our multidisciplinary teams include oncologists, data scientists, software engineers, epidemiologists, product experts and more. Flatiron Health is an independent affiliate of the Roche Group.

What You'll Do

In this role, you’ll join the Executive Operations team, and work cross functionally with the Office Operations and IT Operations teams, to provide essential administrative and operational support for the Global Business Solutions business unit.

• Responsible for workflow planning and process for shared services programs managed by the GBS team. Examples include:Sub-lease management, Policy publications creation and updates, Travel program oversight and Event coordination planning.
• Provide administrative support to senior leaders and their teams. This may include calendar management, travel coordination, and expense report management.
• Coordinate external client meetings and facilitate onsite meetings including catering and space coordination.
• Act as onsite liaison for events/meetings hosted by senior leaders.

Who You Are

You're a kind and collaborative problem-solver with 2-3  years of experience as an Executive Assistant or Office coordinator. In addition, you’re a super organized, detail oriented, team focused individual, who thrives in a fast paced environment with continually shifting priorities.

• You are able to manage a high volume of requests and can independently meet deadlines.
• You have strong organizational skills and attention to detail.
• You have the ability to think on your feet, change or adapt to ambiguous situations and make on-the-spot decisions without sacrificing attention to detail.
• You have the ability to juggle multiple priorities at once and stay calm under pressure.
  You are an effective communicator with experience calendaring for multiple leaders and teams using Google suite.
• You are adaptable and eager to learn, confident working in tech-enabled environments and contributing to system and process improvements.

Optional

• You are fluent in Japanese or German.
• You have experience with sustainability platforms such as Carbon Disclosure Project and Ecovadis.
• You have experience with Concur.

Who We Are

Our people are at the centre of everything we do. We strive to foster a culture where our teammates feel equipped and empowered to make meaningful contributions with confidence, compassion, and clarity.