Executive Business Partner (EBP)

About the Role

The Executive Business Partner is a senior operational partner embedded in the Office of the CEO.

This role acts as the control plane for the Founder’s time, attention, recruiting efforts, and execution leverage.

The EBP works closely with the Founder, VP of People, and VP of Strategy to ensure CEO-driven priorities, especially recruiting and talent decisions, move quickly and cleanly from intent to execution. This is a systems-oriented, AI-savvy role focused on routing, coordination, and leverage rather than task execution.

Requirements

Core Responsibilities:

Office of the CEO Operations

• Serve as the operational backbone of the Office of the CEO
• Track decisions, follow-ups, and commitments from CEO discussions
• Ensure CEO-driven initiatives do not stall between functions
• Coordinate across People, Strategy, and other leaders as needed

CEO Time, Calendar, and Priority Management

• Own intake and routing of inbound requests to the CEO

• Reduce reactive interruptions and context switching
• Maintain calendar integrity and meeting hygiene
• Ensure the CEO enters meetings context-complete

Recruiting Support (CEO-Facing)

• Partner with the CEO on active recruiting efforts
• Coordinate CEO interview scheduling and preparation
• Ensure hiring briefs, scorecards, and context are available
• Attend hiring debriefs and/or capture outcomes and decisions
• Track CEO feedback and route it to People/HR
• Ensure recruiting loops involving the CEO move quickly and decisively

Assistant Management and Delegation

• Direct and manage Virtual Assistant(s)
• Hire, onboard, and manage a part-time local Personal Assistant
• QA execution quality and close loops
• Train assistants to operate independently via SOPs

SOPs, Systems, and AI Enablement

• Own and evolve the executive SOP repository
• Translate CEO preferences into repeatable workflows
• Leverage AI tools to:

• Draft and maintain SOPs
• Automate repetitive coordination
• Improve briefing, summarization, and follow-ups
• Continuously identify opportunities to reduce manual work through automation

Leadership Interface

• Attend leadership or hiring meetings as appropriate
• Capture decisions, actions, and owners
• Ensure outputs are routed into execution systems
• Adjust level of participation based on presence of a Chief of Staff

Candidate Profile

The ideal candidate is a senior operational partner who thrives in high-trust, high-judgment environments and is comfortable acting on behalf of an executive.

Must Haves:

• 7+ years experience in senior EA, executive operations, or partner roles
• Experience supporting CEOs in high-velocity or startup environments
• A proven track record of owning executive flow, filtering, routing, and prioritizing work rather than simply executing tasks
• Strong judgment and comfort acting on behalf of an executive
• Systems-oriented and AI-savvy
• Excellent written and verbal communication
• Experience managing assistants
• Calm, decisive, low-ego personality

Nice to Haves:

• Experience in Gaming or Founder led organizations
• Experience supporting recruitment
• Operations or project management training

Compensation

This role has a base salary range of CAD $70,000–$120,000, depending on experience and fit.

Benefits

• Group Retirement Savings Plan matching & participation
• Comprehensive benefits package (health, dental, and vision) including Health + Wellness spending account
• Generous time off policies

Big Viking Games is committed to creating an inclusive and accessible environment for all candidates. We welcome applications from individuals of all abilities and will provide accommodations throughout the hiring process as needed. If you require any accommodations, please email [email protected] so we can work with you to support your needs.