Executive Assistant

Role Overview

We are seeking a highly organized and proactive professional to support the General Manager in managing daily operations, strategic priorities, and executive workflows. This role will act as a key coordination point across senior stakeholders, ensuring effective time management, preparation, and execution of business activities.

This position replaces an existing role and offers the opportunity to expand executive support capacity, enabling better prioritization of leadership focus while maintaining operational continuity.

The successful candidate will also take ownership of several support activities currently managed within the team, with the opportunity to help shape how these responsibilities evolve in the future.

Functional Responsibilities

• Manage and optimize the General Manager’s calendar, ensuring effective prioritization and alignment with business goals

• Coordinate meetings, prepare agendas, and ensure all required documentation is ready in advance

• Support executive decision-making through preparation of reports, presentations, and briefing materials

• Handle administrative and operational tasks including documentation, approvals, and internal communications

• Act as a liaison between the GM and senior stakeholders, maintaining professionalism and discretion

• Track key action items and follow up to ensure timely completion

• Support planning of leadership meetings, business reviews, and strategic sessions

• Assist with additional operational and executive support activities as required

Requirements for Applicants

• Proven ability to manage complex schedules and competing priorities

• Strong business acumen with the ability to understand organizational context and executive needs

• Excellent organizational skills and high attention to detail

• Digitally savvy with confidence using modern productivity tools and collaboration platforms

• Ability to work independently while exercising sound judgment

• Comfortable handling confidential information

Education

Bachelor’s degree preferred (Business Administration, Management, Communications, or related field). Equivalent practical experience will also be considered.

Work Experience

• Previous experience in an Executive Assistant, Business Support, Chief of Staff support, or similar role is strongly preferred

• Experience supporting senior leadership or working in fast-paced, international environments is an advantage

Personal Qualities

• Conscientious with a proactive, solution-oriented mindset

• Strong interpersonal skills with the ability to engage senior stakeholders confidently

• Highly reliable with a strong sense of ownership

• Adaptable and able to operate in a dynamic environment

• Professional, discreet, and trustworthy

Language Skills

• English — essential (professional fluency)

• German and/or French — strong advantage

Location

Sofia, Bulgaria (preferred). Hybrid model may be considered depending on business needs.

Working Hours

Standard business hours aligned with local time zone, with flexibility required to support executive schedules when necessary.

Holiday Calendar

Local Bulgarian holidays.

Compensation

Salary to be determined based on market benchmarking and candidate seniority.

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