Executive Assistant

Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten?  Do you believe in our calling as Christians to welcome the least of these and love our neighbor? If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you. At this pivotal moment in time, we are rapidly expanding and growing our team to meet the increasing needs of our world. We are looking for people who want to use their gifts and talents to make a real and tangible difference in our world and the lives of the suffering.   If you’re looking for a purpose-driven career in which you can grow your talents, while also standing up for the rights of the vulnerable, we want you to join us today.     ORGANIZATION SUMMARY World Relief is a global Christian humanitarian organization whose mission is to boldly engage the world’s greatest crises in partnership with the church. The organization was founded in the aftermath of World War II to respond to the urgent humanitarian needs of war-torn Europe. Since then, for 80 years, across 100 countries, World Relief has partnered with local churches and communities to build a world where families thrive and communities flourish. Today, organizational programming focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy. This position is reliant upon funding and may be subject to modification or termination based on resource availability. POSITION SUMMARY: World Relief Western Washington seeks professional and efficient Executive Assistant to support and manage administrative tasks. The Executive Assistant will maintain a high level of trust and keep strict confidentiality in internal and external communications on behalf of the Executive Director and World Relief.  ROLE & RESPONSIBILITIES:

Scheduling 

Maintain Executive Director’s schedule by planning and scheduling meetings, conferences, speaking engagements, and travel

Coordinate consistent, ongoing check ins with Executive Director’s direct reports Schedule 90-day reviews for new staff and annual reviews

Screen requests for meetings and troubleshoot schedule conflicts by delegating to other staff members, rescheduling, and/or declining based on set guidelines set by Executive Director in alignment with organizational goals

Management of Executive Director’s communications and maintaining distribution lists

Draft written communications on behalf of the Executive Director

Professional, respectful, timely communication and follow up 

Facilitate engagement of the local Advisory Council (AC) including planning and coordination of quarterly AC meetings, and onboarding new AC members, and providing communication updates for relevant information

Support with social media opportunities and needs

Track Executive Directors tasks and prompt for required follow up

Prepare expense and mileage reports

Prepare Executive Director for meetings and speaking engagements by researching and gathering necessary details and resources, and prepare professional presentations in line with the World Relief message and branding

Assist with posting of open positions and onboarding of new staff

Relay payroll allocations to Executive Director’s direct reports and reminders for timely approval of timesheets

Documentation of Executive Director’s external meetings in Dynamics

Support fundraising and donor engagement efforts

Support Executive Director with clerical work

Complete other tasks as needed

JOB REQUIREMENTS:

Mature and personal Christian faith

Committed to the mission, vision, and values of World Relief

Desire to serve and empower the Church to impact vulnerable communities

Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Association of Evangelicals' For the Health of The Nation document

Experience in diverse settings and demonstrated commitment to respectful, equitable, and inclusive written communication and interpersonal interaction

Demonstrated ability to exercise discretion and maintain confidentiality

Strong computer literacy, with an eagerness to explore and adopt new digital tools to improve efficiency and streamline processes

Degree in communication, marketing, social media, or equivalent work experience, plus at least 3 years in a similar role required  

PREFERRED QUALIFICATIONS:

Exceptional attention to detail and organizational skills

Proactive, systematic thinker 

Effective task manager 

Flexibility and ability to change plans as needed 

Professionalism and a commitment to the highest ethical standards