Executive Assistant (US Based AI Company)

Position: Executive Assistant Assistant to C-Suite
Work Arrangement: Fully remote, EST preferred
Job Type: Full-time
Work Schedule: Monday to Friday, 9:00 AM – 6:00 PM EST (with flexibility for urgent tasks)
Location: Remote
Holidays Observed: US Federal Holidays

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

About the Client

Our client is a high-growth, remote-first startup that builds cutting-edge software for enterprise use. They focus on making advanced technology safer and more reliable for businesses in regulated industries like finance, healthcare, and law. Backed by leading venture capital firms and led by industry veterans, the company is fast-moving, mission-driven, and excellence-focused.

Role Overview

You’ll serve as a trusted partner to two busy executives, helping them manage both business and personal priorities. Your ability to create order, anticipate needs, and execute with precision will be essential to their success.

Key Responsibilities

Executive & Calendar Management

• Manage calendars for both executives—book meetings, resolve conflicts, confirm attendance
• Schedule both personal and professional appointments
• Handle inbox triage and follow-ups

Logistics & Task Execution

• Coordinate travel arrangements: flights, hotels, ground transportation
• Handle online purchases, vendor follow-ups, and service bookings
• Manage to-do lists, reminders, and recurring admin tasks

Project Coordination & Organization

• Set up task tracking systems
• Organize documents, notes, and light data entry for personal records
• Support with event logistics and small-scale planning
• Create systems to streamline workflows and recurring tasks

Requirements

Must-Haves

• Fluent in English with strong written and verbal skills
• 1–3+ years of experience supporting executives
• Detail-oriented, organized, and proactive
• High integrity and confidentiality
• Tech-savvy and quick to learn tools

Nice-to-Haves

• Experience in fast-paced tech or startup environments
• Background supporting founders, VCs, or executives
• Strong judgment and prioritization skills
• U.S. time zone work experience
• Bachelor’s degree from a top university

Benefits

Why Join Us?

• Make an Impact – Help shape executive operations and company strategy
• Flexible Remote Work – Autonomy and structure in a remote-first environment
• Growth-Focused Culture – High expectations with high support and opportunity
• Competitive Pay – Aligned with experience, performance, and contribution
• Long-Term Potential – Be part of a team where your growth is a priority

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