We are seeking a proactive and highly organized Executive Assistant (EA) to support a Founder and CEO in the venture capiatal industry. This role is ideal for someone who excels at task delegation, scheduling, CRM and project management, and communication. You will play a key role in streamlining operations, update metrics in Asana and spreadsheet, expense reports, improving efficiency, and ensuring smooth day-to-day management as the business expands.
As an EA, you will be responsible for handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (HubSpot), and assisting with administrative tasks to optimize the executive’s time and productivity. This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills.
Schedule:
- Monday - Friday 8am-5pm CST
Pay Range:
- $1000-$1600 monthly based on experience
Location: This a Remote role
Duties and Responsibilities
- Triage the Executive's email inbox and respond to emails on the Executive's behalf
- Manage complex calendars, including scheduling and coordinating meetings and appointments
- Coordinate travel arrangements, including flights, accommodations, and transportation
- Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote or Notion.
- Prepare, proofread, and edit presentations, reports, and other documents
- Handle confidential and sensitive information with the utmost discretion and professionalism
- Conduct research and gather information to assist in decision-making and problem-solving
- Serve as a liaison between senior executives, employees, and external stakeholders
- Capable of creating high-quality Standard Operating Procedures (SOPs)
Requirements
Qualifications:
- Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role
- Bachelor's degree in Business Administration, Communications, or related field preferred
- A proven track record of supporting executives in a virtual setting is required
- C2 level proficiency in English, both written and spoken
Skills:
- Excellent verbal and written communication skills
- Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools
- Strong organizational and time-management abilities
- Ability to multitask and prioritize tasks effectively
- Vendor relationship management
- Handle vendor payments and invoicing
- Ability to work independently and collaboratively in a team-oriented environment
- Attention to detail and problem-solving skills
- High level of professionalism and discretion
Technical Requirements:
- Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.
- Nice to have knowledge of Bluevine for ACH payments
- A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).
- Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.
- A noise-canceling headset with a microphone for clear communication.
Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
