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Job Title: Executive Assistant to the COO
Location: Remote
Reports To: Chief Operating Officer (COO)
Type: Full Time
Position Summary
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to
support the Chief Operating Officer (COO) of a fast-growing tax advisory firm. This role is critical
in ensuring the COO operates efficiently and effectively by managing communications,
administrative tasks, and project coordination efforts.
The ideal candidate is tech-savvy, resourceful, an excellent communicator, and comfortable
operating in a fast-paced, confidential, and high-performance environment.
Key Responsibilities
● Email Management:
Monitor, filter, and organize the COO’s inbox. Prioritize important messages, draft
responses, and ensure follow-ups are completed.
● Calendar & Schedule Coordination:
Manage the COO’s daily calendar, schedule internal/external meetings, and proactively
resolve conflicts. Ensure all commitments are confirmed and appropriate preparation has
been made
● Meeting Support & Note Taking:
Attend meetings as needed to capture action items, decisions, and key takeaways.
Organize and distribute meeting notes and follow-up tasks.
● Communication Management:
Serve as a gatekeeper and liaison for internal staff, clients, and partners. Draft and
proofread written communications on behalf of the COO.
● Task & Project Coordination:
Support execution of high-priority initiatives by tracking deadlines, updating project
boards, completing requested research, and coordinating with key team members.
● Travel Planning & Logistics:
Coordinate travel, accommodations, expense reports, and itineraries as needed.
● Confidentiality & Discretion:
Handle sensitive information with a high level of professionalism and confidentiality.
Requirements
Required Qualifications
● Proven experience as a Personal Assistant, Executive Assistant, or similar support role
(experience in a finance or professional services firm is a plus)
● Strong command of tools like Google Workspace (Gmail, Calendar, Docs), Zoom, Slack,
Notion, and task/project management software (Asana, ClickUp, etc.)
● Exceptional English language written and verbal communication skills
● High attention to detail and organizational skills
● Ability to work independently, prioritize effectively, and anticipate needs
● Trustworthy, dependable, and discreet
Preferred Qualifications
● Experience supporting a C-suite executive
● Familiarity with tax, finance, or professional services industries
● Comfortable adapting quickly to changing priorities
● Strong critical thinking and problem-solving skills
Benefits
Paired serves as your bridge to global career possibilities. We're dedicated to connecting you with esteemed US companies and offering remote work options. Your journey to a thriving international career starts here.
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