Executive Assistant to the CEO
TLDR
This role demands extreme ownership and discretion, providing essential operational support to the CEO, impacting company strategy and execution.
About Smartcat
Smartcat is building the future of work, where human expertise meets digital teammates to drive 10x to 1000x productivity gains for the world’s leading enterprises.
We’re on the frontier of an entirely new category: Agentic AI. We enable enterprises to build high-performing hybrid workforces made up of both humans and AI agents. These AI agents aren’t generic copilots. They’re fully trained digital teammates that learn from your best people, your content, and your business strategy—ready to get to work from day one.
Our platform combines generative AI, human-in-the-loop workflows, and a living Enterprise Skill Graph that continuously learns and improves. Whether you're launching a product globally, onboarding new hires, translating learning content, or aligning legal teams across regions, Smartcat turns knowledge into action and action into scale.
Over 1,000 companies, including 20% of the Fortune 500, rely on Smartcat to bring their business to the world—instantly, accurately, and in every language. As a Series C company with consistently high year-over-year growth, we’re scaling fast and investing in people who want to shape the future of work with us.
Join us in unlocking global potential, one human and agent team at a time.
Mission
In this role, you’ll shield the CEO’s time, anticipate needs, and ensure operational excellence behind the scenes. This role demands extreme ownership, discretion, and the ability to operate independently at the highest level of trust
Key responsibilities/Outcomes:
- Own and independently manage the CEO’s calendar, inbox and travel arrangements
- Prioritize, triage, and draft email responses; flag key messages and forward to relevant internal stakeholders
- Coordinate hiring processes for leadership roles handled by the CEO
- Prepare briefing notes, background summaries, and context for key meetings
- Upon request: search, analyze, and extract actionable information regarding technology and language market dynamics and changes, competitor landscape, etc.
- Manage and contribute to special projects as needed
- Support personal administrative tasks and errands as needed
HOW YOU’LL RAMP:
By Day 30
- Build a deep understanding of the CEO’s goals, decision-making style, time preferences, and top priorities
- Shadow existing processes for executive support and related projects
- Immerse yourself in internal tools (G-suite) and systems (Slack, Notion, Miro, etc.)
- Take over email triage, meeting preparation, and daily briefings with increasing autonomy
- Establish a rhythm for daily check-ins and weekly syncs with the CEO
Day 60
- Audit and streamline the CEO’s calendar, identifying low-leverage meetings, time blocks for focus, and better prep flows
- Take over CEO meeting prep end-to-end (agendas, briefs, decks, notes, and follow-ups), with consistent quality
- Own travel, speaking engagement logistics, and external relationship scheduling without oversight
- Build trusted relationships with other senior leaders to help the CEO stay aligned cross-functionally
Day 90
- Be seen by the CEO as indispensable—anticipating needs, enabling faster decisions, and freeing up leadership capacity
- Drive 1–2 high-impact projects for the CEO (e.g., vendor evaluation, relocation)
Requirements:
- Fluency in English and Russian, both spoken and written
- 1+ years prior experience in a similar (administrative) role
- Outstanding organizational, time management and multitasking skills, strong attention to detail
- Proficient in G-suite tools: Google Calendar, Google Sheets, Gmail, etc.
- AI positive and proactive: using AI for optimizations and improvements of processes
- Strong analytical skills: ability to critically assess options and make responsible choices.
- Strong communication skills: ability to interact with various stakeholders and adjust the tone accordingly
- High discretion, loyalty, and proactive attitude
- Someone passionate about the company's mission and eager to contribute
- Comfortable with ambiguity and self-managing in a highly intense startup environment
- Experience with Greenhouse, Slack, Notion, Miro is a plus
- Ability to work in EST timezone
Why joining Smartcat might be your best move so far
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A global, connected team
We’re a team of 200+ people across 30+ countries, working together through a hub-and-spoke model anchored in eight key locations: New York, London, Lisbon, Costa Rica, Serbia, Armenia, Georgia, and Spain. Most of our roles are remote-friendly, giving you the flexibility to do your best work from where you thrive. For customer-facing teams, we prioritize proximity to our customers, ensuring we stay deeply connected to their needs and deliver an exceptional experience. No matter where you’re based, you’ll be part of a highly collaborative, globally-distributed team that values ownership, speed, and meaningful impact. -
Be part of an AI Native Organization
We are highly innovative, using AI across all areas of the organization to accelerate decision-making and free people to focus on strategy and high-impact work. We embrace new ideas and encourage all Smartcaters, regardless of level or department, to manage their own AI Agents. At Smartcat you’ll shape how AI transforms the workplace and play an integral role in ensuring Smartcat remains a leader in AI innovation. -
Innovating a $100 Billion industry
Smartcat is reshaping the $100B multilingual content industry with an AI-powered platform that makes it easy for companies to create, translate, and localize global content at scale. Our platform enables enterprise teams to move away from slow, traditional outsourcing methods, and achieve fast, high-quality results, at a fraction of the cost. -
Join the rocketship to scale-up 10x and beyond together
We are looking for someone to become an integral part of our team and play a crucial role in the most exciting part of our journey: transitioning from a post-Series C startup to a company exceeding $100M in ARR and $1B in valuation. Our journey isn’t for the faint of heart. We are growing at 130% YoY, thanks to our strong product-market fit and high-performing team, and plan to accelerate from here. -
Smartcat Culture Code: Where Diversity Meets High Performance
At Smartcat, we are committed to building a culture that highlights respect and appreciation for each individual's unique background and perspective, while maintaining a strong focus on results and engagement. We believe in welcoming everyone and fostering an inclusive environment where team members can be their authentic selves at work. Our commitment to inclusion is steadfast, and we stand firmly against discrimination and harassment..png)
Smartcat is redefining how enterprises work by blending human expertise with AI technology, significantly boosting productivity for companies around the globe. Their AI-powered platform streamlines the creation, translation, and localization of multilingual content, transforming workflows and making it easier for businesses to operate on a global scale. With a focus on enhancing hybrid workforces, Smartcat serves a diverse range of organizations, including many in the Fortune 500.