Executive Assistant to the CEO (Creative / Agency) - A209

Industry

Internal Admin / Executive Assistance

Work Arrangement

Fully Remote

Job Type

Full-Time

Work Schedule

40 hours per week | Rotating schedule with required overlap during U.S. business hours

Locations

• Philippines
• LATAM (Mexico, Colombia, Brazil, Argentina)
• Other remote regions with strong English communication and EA/operations experience

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: WATCH HERE

Why Work with Us?
At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

Role Overview

Our client is a fast-moving creative and production-focused company supporting high-visibility initiatives across business development, operations, and client engagement. The team operates in a dynamic, execution-driven environment where speed, ownership, and trust are critical to success.

Role Overview

The Executive Assistant will serve as a trusted extension of the CEO, responsible for protecting executive time, maintaining operational clarity, and ensuring consistent follow-through across priorities. This role blends high-level executive support with light business development coordination and internal operations management. The position is highly proactive, communication-driven, and requires strong judgment in fast-paced situations. You will work closely with leadership and cross-functional teams to ensure alignment, efficiency, and execution. This role is ideal for someone who thrives in high-trust environments and anticipates needs before they arise.

Your Impact:

You will directly improve executive efficiency by streamlining communication, calendar management, and follow-through across initiatives. Your work will help reduce operational friction, ensure critical priorities move forward, and strengthen internal and external stakeholder relationships. By supporting business development and client engagement efforts, you will contribute to revenue momentum and client satisfaction. You will also help establish scalable executive support systems that improve consistency and reliability across the organization.

Core Responsibilities:

Executive Administrative & Communication Support

• Manage inbox triage, prioritize messages, and draft clear, professional responses.
• Own and optimize the CEO’s calendar with strong time protection and scheduling discipline.
• Take meeting notes, track action items, and ensure timely follow-ups and closure.
• Filter, reroute, or remove low-priority tasks that distract from strategic initiatives.
• Maintain daily check-ins and ongoing communication to support executive alignment.

Business Development Support

• Coordinate outreach efforts, client follow-ups, and recap distribution.
• Assist in preparing and updating internal and external presentation decks.
• Track conversations, leads, and next steps in CRM or internal systems.

Operations & Internal Coordination

• Prepare agendas, notes, and materials for weekly leadership and sales meetings.
• Maintain internal lists, directories, SOPs, and an executive assistant handbook.
• Coordinate across teams to ensure alignment on priorities, timelines, and deliverables.

Travel, Events & Client Experience

• Coordinate travel logistics including flights, hotels, transportation, and events.
• Plan client dinners, hospitality experiences, and thoughtful, on-brand gifting.
• Handle occasional personal or sensitive logistics with complete discretion.

Requirements

Key Requirements

Must-Haves (Required)

• 2+ years of experience supporting executives, founders, or senior leaders.
• Excellent written and verbal English communication skills.
• Proven experience managing executive calendars, inboxes, and high-volume communication.
• Strong organizational skills with a demonstrated ability to close loops and follow through.
• Proficiency in Google Workspace (Drive, Sheets, Slides, Docs).
• Reliable remote work setup with stable internet and a professional video presence.

Nice-to-Haves (Preferred)

• Experience in a creative, agency, production, or fast-paced startup environment.
• Familiarity with CRM systems and workflow automation tools.
• Experience supporting business development or client-facing teams.
• Comfort working with distributed teams and U.S.-based leadership.

Tools Proficiency

Must-Haves (Required)

Gmail, Slack, Zoom, Google Calendar, Google Drive, Google Docs, Google Sheets, Google Slides, Notion, ClickUp, Asana

Nice-to-Haves (Preferred)

HubSpot, Airtable, Zapier, iMessage

Benefits

• Competitive Salary: Based on experience and skills
•  Remote Work: Fully remote—work from anywhere
•  Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
•  Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
•  Generous PTO: In accordance with company policy
•  Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
•  Direct Mentorship: Guidance from international industry experts
•  Learning & Development: Ongoing access to resources for professional growth
•  Global Networking: Connect with professionals worldwide

Our Recruitment Process

1. Application
2. Screening
3. Skills Assessment
4. Top-grading Interview
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If you’re a highly organized professional who thrives in dynamic environments and values both precision and empathy, this role is for you. Join a mission-driven team building a cleaner, fairer energy future — one building at a time.