Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support senior leadership and ensure smooth day-to-day operations. This role involves managing calendars, coordinating travel, preparing reports, and serving as a key point of contact between executives, employees, and external partners.

The ideal candidate is detail-oriented, professional, and able to work independently while managing multiple priorities.

Responsibilities

• Serve as the primary point of contact between executives and internal/external stakeholders
• Manage executive calendars, schedule meetings, and coordinate logistics
• Organize travel and accommodation arrangements
• Track daily expenses and prepare financial reports (weekly, monthly, or quarterly)
• Support office operations, including supply management and correspondence
• Draft and format professional communications, reports, and presentations
• Take meeting notes and ensure timely follow-ups
• Oversee and provide guidance to administrative staff as needed
• Maintain organized filing systems and records

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or similar role
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and confidentiality
• Ability to work independently and anticipate needs proactively

Benefits

Compensation: $1,000 – $2,000 per month, plus an additional 13th-month salary

Type: Independent Contractor

Hours: Flexible schedule, with availability during CEO’s core working hours

Payment Frequency: Monthly