Executive Assistant

As an Executive Assistant at SEEK, you'll be part of a fast-paced and supportive environment where you can make a real difference. You'll work on complex challenges that have a direct impact on people's lives, helping us evolve our business and reach new heights.

As a dynamic and driven Executive Assistant (EA), you’ll work with little direction to support the Group Executive - Commercial, ensuring they have what they need to seamlessly serve the needs of our clients and meet their internal commitments and goals. You will anticipate the needs of your Executive and look ahead to prevent problems before others know they even exist! The position involves heavy scheduling (and rescheduling) of internal and client meetings, booking travel, managing team logistics, keeping track of time and expenses, and keeping up with the fast pace of our Commercial Team.

We operate in a hybrid model, meaning you’ll be in the office as your Executive requires you and have flexibility to work remotely (if you choose) for the other part of the week. EAs help shape our culture by actively participating in office life and collaborating across functions to help fellow team members.

Responsibilities 

• Partner proactively with your Executive and manage their time effectively in a fast-paced, high-volume, client service environment:
  • Own and drive calendar/complex meeting scheduling
  • Coordinating end-to-end travel needs, including booking all travel and hotels, visa requirements, directions, commuting time and ground transportation
  • Planning, coordinating, and executing special projects and events both onsite and offsite
  • Processing expenses on a timely basis
  • Supporting administrative aspects of your executives' internal commitments: research & development, SEEK leadership committees, recruiting, etc.
  • Building effective working relationships (remotely) with key stakeholders.
  • Understanding your executives' priorities and exercising sound judgment to make appropriate trade-offs
  • Facilitating the scheduling process with clients and their assistants, communicating with friendly professionalism and high attention to detail; building client relationships
• Providing back-up support to other assistant team members
• Obtaining and sharing information with wider team as needed; helping team members navigate internal resources

Skills and experience 

• Significant experience supporting senior executives in a global or APAC organisation, with extensive travel coordination, complex diary management across multiple time zones and expense management
• Proven ability to thrive in a fast-paced, high-volume environment
• Strong stakeholder management and customer service experience

Do these behaviours/mindset expectations resonate with your skills & experience?

• High customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times; obsessed with acts of service
• Strong intellectual curiosity – a hunger and desire to always be learning, experiencing and growing
• Insightful – drives the business forward by connecting the dots
• Organised – excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner
• Sweats the small stuff – strong attention to detail and accuracy, particularly when under pressure
• Relationship-oriented – ability to develop effective working relationships with the Team, clients, and the wider EA/PA team to help build trust, open doors, and create opportunity
• Team player – proactively seeks opportunities to help others; will go above and beyond in order to get the job done
• Lives and breathes our values – open and inclusive to all members of the team and support them as equals
• Committed to improving the status quo – we respect and hire people who are willing to ask questions or make suggestions, even if they are turned down
• Good judgment – highly professional and diplomatic (dealing with team members who can be very demanding at times can be a challenge, but a challenge you're up for, knows when to ask for help or advice, is perceptive and practical)
• Trustworthy – a vault (you will be privy to confidential information)
• Flexibility – doesn't get frustrated by priorities changing; open to feedback, adjusts to different working styles; embraces new ways of working in a hybrid environment
• Self-motivated – a "can-do" attitude with an entrepreneurial spirit and a desire to take an increasing level of responsibilities
• Passion – hone your "superpower" and bring your true authentic self to work

Permanent Perks
At SEEK we offer:

• Annual Performance Bonus Plan
• Support of flexible working, including a mix of office and work from home days depending on your role.
• Paid and unpaid leave benefits including Personal Flexi Days and Volunteer Days, as well as the opportunity to purchase additional leave
• Support for parents with 14 weeks paid primary carers leave and 2 weeks paid leave for partners
• Access to a wide range of discounts on things such as health insurance, fitness, food, travel, accommodation plus many more
• Frequent events including sports days, annual Christmas party, hackathon, and trivia
• Free kick-start breakfast every morning and fresh fruit available all day in our offices
• Casual dress – every day

At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.

Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.

For this role, only those candidates with the eligible right to work will be considered.

SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.