At Salvo Software, we specialize in custom software development, delivering innovative and scalable technology solutions across a variety of industries. Our team partners with global clients to design, build, and implement high-quality software that meets their unique business needs.
We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. This role requires someone who thrives in a fast-paced environment, can anticipate needs, and ensures that all administrative processes run efficiently.
Key Responsibilities
- Provide direct administrative support to the executive team, including scheduling, correspondence, and calendar management.
- Prepare and review documents, reports, and presentations with exceptional accuracy and attention to detail.
- Handle confidential information with discretion and professionalism.
- Manage email communications, prioritize incoming requests, and follow up on outstanding items.
- Coordinate meetings, travel arrangements, and logistics for executives and cross-functional teams.
- Support data entry and record management within CRMs and internal systems.
- Track deadlines, assist in project coordination, and ensure timely completion of assigned tasks.
- Collaborate with different departments and maintain organized digital records across tools like Google Workspace and HubSpot.
Requirements
To be successful in this role, you should have the following qualifications:
- 4+years as Executive Assistant (preferable to C-suite)
- Fast Typing Ability Minimum typing speed of 55+ words per minute.
- Attention to detail. Every detail counts, mention this phrase as your cover letter: Blue strawberries.
- Bilingual Fluency Proficiency in both English and Spanish is required.
- Punctuality: You must be punctual and reliable in meeting deadlines.
- Organization skills and strong organizational abilities are essential for effective task management.
- Open availability you must be available during standard work hours for on-call responsibilities.
- Experience with data entry.
- Experience with CRM, Hubspot, Telegram, and G-suite.
Nice to Have Skills
While not mandatory, the following skills are desirable and will be considered a plus:
- Familiarity with Communication Tools such as Slack or similar and CRM.
- Familiarity with Project Management Tools such as ClickUp or similar.
- A persistent and proactive attitude, willing to follow up on deadlines and communicate with others when needed.
- A curious mindset, comfortable asking questions and seeking answers when faced with unfamiliar situations.
Job Type
- Full-time (with slightly irregular hours).
Benefits
- Remote Work This is a work-from-home position, preferably open to candidates based in Mexico (Guadalajara preferrable) or LATAM
