Executive Assistant / Sales Assistant - Remote (CST Hours)

Location: Remote (Must be available during CST business hours)
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM CST
Hours per Week: Full-time (40 hours/week)
Time Off: Unlimited PTO (via Notion) – 2 weeks’ notice appreciated
Holidays Observed: US holidays (PH holidays upon request)

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

About the Role

We are seeking a proactive, organized, and process-driven Executive Assistant / Sales Assistant to support our sales team by managing all low-touch administrative and sales pipeline tasks. This role is critical to freeing up our sales executives to focus on high-value, relationship-driven activities—ultimately helping the team close more deals and drive growth through 2024 and beyond.

What You’ll Do

✅ Daily Responsibilities

• Manage sales executive’s inbox and communications
• Prepare daily agenda and action items
• Review and complete tasks in Pipedrive CRM
• Handle general administrative duties
• Pre-inspection coordination:
• Create projects in CompanyCam
• Measure roofs using Daft Logic and take screenshots
• Upload measurement data into Acculinks
• Keep tabs on key metrics and client scorecards

📅 Weekly Responsibilities

• Compile and enter weekly metrics into Bloom (dashboard tool for EOS)

🚀 Your First Week

• Take ownership of inbox and Pipedrive management
• Learn tools, workflows, and key systems
• Collaborate with the sales team and shadow calls/meetings
• Begin executing daily workflow with guidance from leadership

Requirements

• 2+ years of experience in an executive assistant, sales support, or operations role
• Strong organizational and planning skills
• Excellent written and verbal English communication (native/near-native accent required)
• Proactive, detail-oriented, and dependable
• Fast learner who takes initiative and follows through
• Comfortable using CRMs and productivity tools
• Able to work independently, stay accountable, and manage multiple tasks with precision

Nice-to-Haves

• Familiarity with the roofing or construction industry
• Experience working with remote sales teams
• Previous use of EOS or similar operational frameworks