Executive Assistant

Why project44? 

At project44, we’re on a mission—to make supply chains work.  

We revolutionize supply chains with our High-Velocity Supply Chain Platform. As the connective tissue of the supply chain, project44 optimizes global product movement, delivering unparalleled resiliency, sustainability, and value for our customers. We operate the world's most trusted end-to-end visibility platform, tracking over 1 billion shipments annually for 1,300 leading brands across industries including manufacturing, automotive, retail, life sciences, food & beverage, and oil, chemical & gas. Our High-Velocity platform eliminates supply chain friction, enabling sophisticated inventory control, exceptional customer experience, and predictive analytics through machine learning and automation. 

About the Role:

This person will be tasked with helping to organize global day-to-day operations, manage administrative functions, and assist on key strategic projects alongside our executive operations team. 

Key Accountabilities:  

• Develops rigorous, seamless, and repeatable cadence in execution 
• Maintain and manage business (and personal when needed) calendar 
• Anticipate and manage any issues before they occur, create smooth operating motion 
• Structure and organize department workday to execute against strategic goals 
• Read, monitor, and respond to email 
• Serve as business partner in some meetings, manage follow-up correspondence 
• Prepare reporting, correspondence internally to help drive success of team 
• Interface with executives and teams from investment firms, partners, customers 
• Assist with reporting functions to drive team success 
• Experience designing processes to maximize efficiency 
• Create operational frameworks with Sr. DOE and Exec Operations team to drive success 
• Work cross-functionally with other teams to improve operational process 
• Co-manage key projects deemed most critical to completion 
• Assist in building out team and creating leverage for organization 
• Experience leading process improvements 

Requirements & Skills:  

• 5+ years of executive assistant experience 
• Experience with executive level calendar management 
• Highly organized & proactive 
• Adaptable to cultures, work styles, personality types + can build advocacy 
• Self-starter, takes pride and ownership in work 
• Growth oriented mindset, wants to contribute to the growth of the organization 
• Calm under pressure and able to think quickly on your feet 
• Strong working knowledge of Word, PowerPoint, Excel and Outlook 
• Excellent written and verbal communication skills 
• Fosters and shapes cultural growth of a team environment 
• Tech/SaaS  
• Bachelor's degree required 
• Experience with domestic or international travel coordination 

Diversity & Inclusion: 

At project44, we're designing the future of how the world moves and is connected through trade and global supply chains. As we work to deliver a truly world-class product and experience, we are also intentionally building teams that reflect the unique communities we serve. We’re focused on creating a company where all team members can bring their authentic selves to work every day. 

We’re building a company that every one of us at project44 is proud to work for, and our journey of becoming a more diverse, equitable and inclusive organization, where all have a sense of belonging, is shaped through the actions of our leadership, global teams and individual team members. We are resolute in our belief that each team member has an equal responsibility to mold and uphold our culture. 

project44 is an equal opportunity employer seeking to enrich our work environment by creating opportunities for individuals of all backgrounds and experiences to thrive. If you share our values and our passion for helping the way the world moves, we’d love to review your application! 

For any accommodation needed during the hiring process, please email [email protected]. Even if you don’t meet 100% of the above job description you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role’s requirements. 

More about project44: 

Since 2014, project44 has been transforming the way one of the largest, most important global industries does business. As transportation and logistics continue to evolve and customer expectations around delivery become more demanding, industry technology must rise to the occasion. In just a few short years, we have created a digital infrastructure that eliminates the inefficiencies caused by dated technology and manual processes. Our Advanced Visibility Platform is used by the world’s leading brands to track shipments, collaborate with supply chain partners, drive operational efficiencies, and create outstanding customer experiences.