Wing Assistant is looking for an Executive Assistant Part Time to support one of our clients in the real estate industry. This remote role offers an exciting opportunity to work with a dynamic team and contribute to the success of marketing initiatives and internal communications.
The Executive Assistant will play a crucial role in enhancing the productivity of our client by managing emails and calendars, automating workflows, and assisting with social media posting. The ideal candidate will have strong communication skills, be detail-oriented, and possess a basic understanding of video editing.
This position requires availability from 9 AM to 1 PM Australian Eastern Standard Time (AEST) and is project-based with a target start date in January. We are looking for candidates who are comfortable navigating various tools and applications, including Hubspot and Zapier.
Responsibilities
Help with marketing emails to ensure effective communication with clients.
Manage emails and calendars to optimize scheduling and appointments.
Assist in video editing tasks as needed.
Automate workflows to enhance operational efficiency.
Facilitate internal communications to ensure team alignment.
Post content on social media platforms to maintain online presence.
Support the team in various administrative tasks as required.
Coordinate with clients and team members to gather necessary information.
Prepare reports and documentation as needed.
Handle inquiries and follow up on action items from meetings.
Assist in organizing virtual events or meetings.
Ensure that all tasks are completed in a timely manner.
Continuously seek ways to improve processes and efficiency.
Participate in training sessions to enhance skills and knowledge.
Provide high-level support to the client and team members.
Requirements
Proven experience in a similar role, preferably in the real estate sector.
Strong written and verbal communication skills, with an emphasis on clarity and professionalism.
Ability to manage multiple tasks and prioritize effectively.
High level of proficiency in English, with excellent reading comprehension and writing skills.
Familiarity with tools such as Hubspot and Zapier.
Basic video editing skills are preferred.
Strong organizational skills and attention to detail.
Ability to work independently and as part of a team.
Proficient in using various online communication tools.
Comfortable working in a remote environment.
Willingness to undergo training and onboarding as required.
Ability to handle calls professionally without a noticeable accent.
Nice to Have
Experience in marketing and social media management.
Knowledge of real estate industry practices and procedures.
Familiarity with project management tools.
Experience working with virtual assistants or outsourcing.
Ability to quickly learn new technologies and applications.
Prior experience in a client-facing role.
About the Role
This role is critical in supporting a fast-paced real estate business that aims to enhance its market presence through effective communication strategies.
The Executive Assistant will contribute to the overall success of the organization by ensuring smooth operational processes and efficient communication.
As part of a growing team, you will have the opportunity to develop your skills and advance your career in the real estate industry.
Benefits
Remote work environment, allowing for a comfortable and flexible workspace.
Opportunity for professional development and skill enhancement.
Supportive team culture that values collaboration and communication.
Access to training and resources to help you succeed in your role.
Potential for future opportunities within the organization.
A chance to work in a dynamic and growing industry.
Work-life balance with a defined part-time schedule.
Engagement with a diverse team that encourages innovative ideas.
We are an equal opportunity employer and welcome applicants from all backgrounds. If you are looking to make a meaningful impact in a supportive environment, we encourage you to apply!
