We're looking for a top A-Player to work with one of our clients located in Atlanta, Giorgia! This person will be the right-hand to the founder of the company and will become a key member of the team, enabling support/growth and operations success across all the company.
CORE RESPONSIBILITIES
1. Executive & Administrative Support
- Manage my calendar, appointments, travel, and time-blocking.
- Prioritize emails, filter incoming requests, and prepare responses as needed.
- Coordinate with our brokers, vendors, and outside partners.
- Maintain systems, files, documents, and key dashboards.
2. Content, Marketing & YouTube Coordination
- Manage weekly content pipeline (YouTube, LinkedIn, training material).
- Prepare scripts, organize recording sessions, coordinate editing, and publish completed videos.
- Upload content into platforms like Synthesia, YouTube Studio, Canva, and CRM.
- Track posting schedule, performance metrics, and follow-up tasks.
3. Broker Team Operations & Meeting Management
- Prepare weekly team meeting agendas and talking points.
- Track broker KPIs, maintain accountability systems.
- Ensure follow-up tasks are captured, assigned, and completed.
- Assist new brokers with onboarding materials, compliance items, and operational orientation.
4. Deal Flow Support & Transaction Coordination
- Assist in collecting seller documentation, preparing data rooms, and assembling due diligence files.
- Coordinate communication between sellers, buyers, attorneys, lenders, accountants, and brokers.
- Maintain transaction checklists and ensure milestones are completed on schedule.
5. Strategic Project Execution
- Coordinate initiatives related to private equity outreach, referral partners, and M&A marketing.
- Support the execution of the annual and quarterly agency plan.
- Maintain priority trackers (Who/What/When, dashboards, project charters).
- Ensure that strategic goals (content, broker performance, marketing agreements, acquisitions) move forward consistently.
6. Personal Executive Logistics
- Assist with travel planning, reservations, and occasional household administrative tasks as needed.
- Manage recurring health, calendar, and organizational reminders.
- Respect boundaries, confidentiality, and personal scheduling priorities
Requirements
- Minimum 3+ years in an Executive Assistant, Operations Coordinator, or Chief-of-Staff–style role supporting a CEO or business owner.
- Proven success managing complex calendars, communications, and project workflows.
- Strong proficiency with digital tools (Google Workspace, CRMs, task managers, spreadsheets, Canva, YouTube Studio, Zoom).
- Exceptional written and verbal communication.
- Ability to manage multiple priorities independently with minimal oversight.
- High confidentiality, discretion, and emotional intelligence.
- Organized, proactive, and highly reliable.
Preferred (Huge Advantage)
- Experience in business brokerage, M&A, private equity, real estate, or professional services.
- Experience supporting content creators, YouTubers, or personal brands.
- Experience in marketing coordination or CRM management.
- Project management certification or equivalent real-world experience
Benefits
- Work remotely Monday - Friday, 40 hours a week (no weekends)
- Vacation: 10 business days a year
- Holidays: 5 National Holidays a year
- Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
- Parental Leave
- Health Care Reimbursement
- Active Lifestyle Reimbursement
- Quarterly Home Office Reimbursement
- Payroll Deduction Purchase Plans
- Longevity Bonus
- Continuous Learning Bonus
- Access to Training and Professional Development Platforms
- Did we mention it's REMOTE?!!
One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!
