nXscale provides flexible outsourcing solutions for startups and scaleups. We partner with global companies to help them build teams and scale operations.
Our client, a venture-backed AI startup in Sydney developing a mobile app in the pet space, is seeking an Executive Assistant to partner closely with the founder. This role combines traditional C-suite EA responsibilities with hands-on, tech-savvy operational support — helping the team move quickly, stay organized, and scale efficiently.
What you will do:
Executive Support: Manage the founder’s calendar and inbox, coordinate travel, prepare meetings, take minutes, and ensure follow-ups are completed.
Operating Cadence: Oversee founder routines, facilitate OKR check-ins, manage weekly executive agendas, and track actions across teams.
Project Coordination: Drive small cross-functional projects, track milestones, and help unblock project owners to ensure timely delivery.
Research & Reporting: Conduct research, analyze data, and summarize key insights for decision-making.
Administrative Support: Handle documentation, follow-ups, and general administrative tasks.
Ad Hoc Tasks: Take on varied responsibilities as needed, including tasks outside prior experience.
Who you are:
3–7+ years of experience as an EA supporting C-level leaders in startups/tech or a tech-savvy operator from a startup/scale-up ready to implement gold-standard EA routines.
Mastery of calendar/email management, meeting preparation, and executive prioritization.
Excellent written communication, including concise note-taking and document creation.
Strong project management skills: ability to create clear plans, assign owners, define critical paths, and provide status updates.
CRM experience.
Excellent written and spoken English, fast learner, strong attention to detail.
Nice to have:
Basic Canva or design skills.
Basic video editing.
Genuine interest in pets and pet care.
We are an equal opportunity recruiter and employer and value diversity most at nXscale. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
The nXscale Referral Program is still open!
Give your friends the chance to work in a global startup. Refer friends here: https://nxscale.com/referral-program/#form
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