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Netomi
Netomi

Executive Assistant

San Mateo, California, U.S.
Full-Time
Remote

TLDR

Support Netomi's Executive Leadership Team through proactive calendar management, cross-functional coordination, and ensuring seamless daily operations in a fast-paced AI environment.

About the Company: Netomi is the leading agentic AI platform for enterprise customer experience. We work with the largest global brands like Delta Airlines, MetLife, MGM, United, and others to enable agentic automation at scale across the entire customer journey. Our no-code platform delivers the fastest time to market, lowest total cost of ownership, and simple, scalable management of AI agents for any CX use case. Backed by WndrCo, Y Combinator, and Index Ventures, we help enterprises drive efficiency, lower costs, and deliver higher quality customer experiences. Want to be part of the AI revolution and transform how the world’s largest global brands do business? Join us! About the Role: We are seeking a highly organized, proactive, and adaptable Executive Assistant to support members of Netomi’s Executive Leadership Team (ELT). This role operates at the center of a fast-paced, high-growth environment and requires someone who can anticipate needs, manage competing priorities, and operate with a high degree of ownership and discretion. You will play a critical role in enabling executive effectiveness by managing schedules, coordinating across teams, and ensuring seamless day-to-day operations. The ideal candidate thrives in ambiguity, moves quickly, and brings a strong bias for action—someone who can pivot as priorities evolve and keep pace with the demands of a scaling organization. Responsibilities:

Executive Support & Calendar Management

  • Manage complex, high-volume calendars across multiple executives, including scheduling, prioritization, and conflict resolution

  • Coordinate internal and external meetings across time zones, ensuring alignment and efficiency

  • Prepare executives for meetings with relevant context, materials, and follow-ups

    • Operational & Administrative Support

  • Handle travel coordination, expense management, and logistics for executive activities

  • Track and manage action items, ensuring timely follow-up and execution

  • Support day-to-day administrative needs with a high level of accuracy and responsiveness

    • Cross-Functional Coordination

  • Serve as a key point of coordination across teams, helping drive alignment and communication

  • Partner with stakeholders across HR/Operations, Finance, Partnerships & Channels, and GTM to ensure priorities move forward

  • Support planning and execution of internal meetings, offsites, and key initiatives

    • Prioritization & Problem Solving

  • Anticipate executive needs and proactively address issues before they arise

  • Navigate shifting priorities and ambiguity with flexibility and sound judgment

  • Operate with urgency while maintaining attention to detail and quality

    • Confidentiality & Discretion

  • Handle sensitive information with the highest level of confidentiality and professionalism

  • Serve as a trusted partner to executives in managing internal and external communications

    • Requirements:

  • 5–8+ years of experience supporting senior executives (VP+ / C-level preferred)

  • Prior experience in a startup or high-growth environment strongly preferred

  • Proven ability to operate in fast-paced, dynamic environments with shifting priorities

  • Exceptional organizational and time management skills

  • Strong communication and stakeholder management capabilities

  • High level of discretion and professionalism 

  • Experience supporting multiple executives simultaneously

  • Experience working across global teams and time zones (NA preferred)

  • Familiarity with tools such as Google Workspace, Slack, Zoom, and expense management systems (i.e., Ramp)

    • Who You Are:

  • Highly proactive with a strong bias for action

  • Thrive in ambiguity and can pivot quickly as priorities change

  • Detail-oriented while able to operate at speed

  • Strong sense of ownership and accountability

  • Flexible with working hours to support North America time zones

  • Energized by supporting leaders in a fast-paced, scaling environment

    • Why Join Netomi:

  • Work directly with executive leadership in a high-growth AI company

  • Play a critical role in enabling company-wide execution and impact

  • Be part of a fast-paced, high-ownership culture with significant growth opportunities

    • Disclaimer: For all United States-based applicants, please note that Netomi participates in E-Verify for the purpose of work authorization. More information on E-verify can be found here and here.

    Netomi is an equal opportunity employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, disability, veteran status, and other protected characteristics.
    Netomi
    Netomi

    Netomi builds an agentic AI platform designed for enterprise customer experience, helping large global brands like Delta Airlines and MetLife automate customer interactions at scale. Our no-code solution is all about speed and efficiency, allowing businesses to implement AI-driven customer support quickly and manage it seamlessly across their entire customer journey.

    Founded
    Founded 2015
    Employees
    51-200 employees
    Industry
    Internet Software & Services
    View company profile
    Executive Assistant
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