Executive Assistant

The Executive Assistant is a strategic partner to both the CHRO and CPO, providing comprehensive administrative and operational support to enable their focus on strategic priorities. This role manages complex schedules, drives efficiency in day-to-day operations, and ensures seamless communication across their teams and with key stakeholders. The EA plays a critical role in helping both Executives stay organized, well-prepared, and connected to what matters most. Working across time zones, the EA is expected to operate with professionalism, discretion, and strong judgment You’ll be trusted with confidential and sensitive information and expected to exercise the highest level of discretion.  

Key Responsibilities

Core Responsibilities

• Proactively manage calendars, meetings, travel arrangements, and inbox flow to optimise time and focus for both the CHRO and CPO. 
• Prepare, format, and review key documents including briefing notes, presentations, reports, and follow-up communications. 
• Anticipate and resolve scheduling conflicts, meeting preparation needs, and information gaps before they arise. 
• Ensure confidentiality and accuracy in all correspondence, documentation, and record keeping.

Strategic & operational support

• Track and manage action items, decisions, and deliverables related to strategic initiatives, leadership priorities, and cross-functional programs. 
• Provide support in aligning operational activities to organisational goals, including preparing materials for exec meetings, town halls, and key communications. 
• Coordinate and follow through on cascading communications or outcomes from Communications, Executive, and Leadership meetings, acting as a central point of continuity. 
• Support the CHRO and CPO in time and priority management. 

Department rhythm, culture & Nearmap values 

• Support planning and coordination of leadership team meetings, offsites, and engagement events. 
• Monitor and help maintain team rhythms, including OKR tracking, quarterly planning, and department-wide communications. 
• Play a key role in fostering team culture and engagement, surfacing insights and feedback where relevant. 
• Proactively embody and champion Nearmap’s values Own It, Work It, Tell It, Love It, Risk It 
• Demonstrate a collaborative mindset, recognising that Nearmap operates as a unified global team. 

Program Management

• Assist in coordinating department-wide initiatives or programs, ensuring milestones, owners, and timelines are clearly defined and tracked. 
• Provide administrative or logistical support to ad hoc projects such as team offsites, learning and development events, or product/people experience initiatives. 
• Work with key leads across People & Culture and Product to collect inputs, align stakeholders, and deliver executive readiness across initiatives. 
• Maintain oversight of recurring project cycles (e.g. performance cycles, product reviews) and ensure timely preparation and coordination 

• 5+ years of prior C-level support experience 
• Strong analytical, quantitative and critical thinking skills 
• Advanced Microsoft Office skills 
• Exceptional organisational skills with strong attention to detail 
• Ability to multitask and shift between independent and collaborative work 
• Basic financial knowledge 
• Excellent verbal, written and visual communication skills 
• Positive, energetic, reliable, available and personable 
• Easily build rapport with stakeholders at all levels 
• A problem solver – solution oriented 
• Ability to communicate across all levels of the business 
• Represent the organisation in an honest, ethical and professional way 
• Actively seek, reflect and act on feedback on own performance 
• Maintain a high level of personal motivation and autonomy 
• Take initiative and act in a decisive way 
• Bachelor’s degree optional 

Why you'll love working at Nearmap:

We move fast and work smart; often wearing multiple hats. We’re proud of our inclusive, supportive culture, and maintain a safe environment where everyone feels a sense of belonging and can be themselves.

In addition to your annual leave, Nearmap offers:

• 4 extra "YOU" days off each year—take a break, no questions asked!
• Company-sponsored volunteering days to give back.
• Generous parental leave policies for growing families.
• Access to LinkedIn Learning for continuous growth.
• Discounted Health Insurance plans.
• Monthly technology allowance.
• Annual flu vaccinations and skin checks.
• Hybrid flexibility
• A Nearmap subscription (naturally!).

At Nearmap, you can chart your own career path and see where our journey together might take you. With complex and fascinating work to challenge and inspire you, you might be surprised by the opportunities you discover. We've got so much more to share—come and explore with us!

Nearmap does not accept unsolicited resumes from recruitment agencies and search firms. Please do not email or send unsolicited resumes to any Nearmap employee, location or address. Nearmap is not responsible for any fees related to unsolicited resumes.