Executive Assistant, Missions

• Executive Assistant
• Missions
• Espoo
• Reports to SVP, Missions
• Permanent 
• Hybrid / Office
• Employment is subject to applicable security screening (incl. SUPO, where required)

The Mission of the Executive Assistant

As an Executive Assistant, you provide dependable and high-impact support to three senior executives, enabling their day-to-day work to run smoothly and efficiently in a fast-moving, technically complex, and international environment.

The role goes well beyond calendar management and requires strong judgment, discretion, and the ability to anticipate needs in meetings, travel, and communication, ensuring that details are handled accurately and on time. You bring structure to busy schedules, support effective coordination, and help keep priorities clear.

This role is well suited to someone who enjoys supporting others, is confident in managing multiple tasks, and takes pride in being organized and reliable. You work proactively, anticipate routine needs, and respond calmly and practically when plans change.

Who We Are

ICEYE delivers space-based intelligence, surveillance, and reconnaissance (ISR) capabilities to governments and allied nations. This includes sovereign and turnkey ISR missions leveraging ICEYE’s world-leading synthetic aperture radar (SAR) satellite technology, as well as access to data from the world’s largest SAR satellite constellation. These capabilities enable partners to detect and respond to critical changes anywhere on Earth with unprecedented speed and accuracy – day or night and in any weather, supported by ultra high-resolution imagery and high-frequency revisits.

As a trusted partner for defense, intelligence, security, and maritime domain awareness, ICEYE’s near real-time data creates a tactical advantage for mission-critical operations. Designed for dual use, the platform also serves civil protection and commercial users for natural-catastrophe intelligence, insurance, maritime monitoring (including oil-spill detection), and finance, contributing to global security and community resilience.

ICEYE operates internationally with offices in Finland, Poland, Spain, Japan, the UAE, Greece, and the US. The company has more than 900 employees, inspired by the shared vision of improving life on Earth by becoming the global source of truth in Earth Observation.

Requirements

Outcomes

• Act as a strategic right hand to the executive, managing priorities, time, and information flow to maximize effectiveness, and ensuring focus on the highest-value activities. 
• The executives you support can rely on you to keep their days running smoothly, with calendars across multiple time zones, meetings, travel, and priorities proactively planned and well-organized.
• You anticipate needs before they arise, identify potential scheduling or coordination conflicts early, and resolve them proactively.
• Serve as a professional interface between the executive and internal teams, partners, customers, and external stakeholders.
• Administrative routines are handled accurately and consistently, with strong attention to detail and timely follow-through.
• You collaborate closely with other assistants, sharing information and contributing to consistent, high-quality executive support.
• Support ad-hoc initiatives, special projects, and cross-functional coordination as required, and improve executive office processes, tools, and ways of working as ICEYE scales.

Role-specific Competences

You have experience as an Executive Assistant or similar role for senior leadership, ideally in a high-growth international company, where you have displayed these competences:

1. Organisation and prioritisation: You manage multiple requests calmly under pressure, knowing what needs attention now and what can wait. Confident, and comfortable saying no when needed to protect executive focus. Exceptional organisational and time-management skills
2. Attention to detail: You notice the small things that keep operations running smoothly and accurately.
3. Confidentiality and trust: You handle sensitive and confidential information with absolute discretion and sound judgment.
4. Proactivity: You anticipate needs, identify potential issues early, act independently, and find simple ways to solve complex scheduling or coordination challenges. 
5. Collaboration and communication: You interact confidently and comfortably with senior stakeholders and different personalities, build trust quickly, and contribute to a supportive team dynamic. You support colleagues, share knowledge, and step in when needed to help keep the work running smoothly. 
6. Technical confidence: You use digital tools comfortably - Google Workspace, MS Office, and other productivity or AI-based tools - to make daily work more efficient.
7. Adaptability: You adjust easily when priorities shift and find practical ways to keep things moving. You are comfortable and flexible in a changing environment, even when it means adapting your own plans or priorities. 

Key Competences

In addition to the requirements above, we evaluate candidates on these key qualities throughout the hiring process:

• Intellectual Firepower: Rapidly comprehends, structures and synthesizes complex information, draws accurate conclusions, and communicates them with clarity.
• Passion & Work Ethic: Brings sustained motivation, resilience, and high personal standards to every challenge.
• Ownership & Action: Assumes full accountability for outcomes, acting decisively, and ensuring commitments are delivered.
• Team Player: Works collaboratively across teams, contributing to shared success, and engaging in constructive debate.
• Integrity & Growth Mindset: Operates with transparency and humility, learns from setbacks, and actively seeks opportunities to grow.

Application Process

• TA screening (30 min)
• Hiring manager and peer interview (45 min)
• Assignment
• 2 x VP interviews (15-30 min each)

Benefits

What We Offer at ICEYE

At ICEYE, you will join a diverse and highly engaged team united by the ambition to make the impossible possible. We know that we will succeed only through exceptional people in our team — which is why your growth, wellbeing, and success are a priority.

As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. You will benefit from continuous professional development, training opportunities, and a culture that values collaboration, curiosity, and integrity. ICEYE is a place where your contributions have a visible impact, and where we celebrate success together.

Benefits 

• A job that matters in a dynamic Defence Technology and Earth Observation environment with a scale-up approach
• An independent role with a supportive and diverse work environment
• Occupational healthcare, occupational, and accident insurance
• A yearly benefit budget to spend as you wish (i.e. on sport, transport, bike benefit, wellness, lunch, etc.)
• Phone subscription with iPhone of choice 
• Relocation support (i.e. flight tickets, accommodation, relocation agency support)
• Time for self-development, research, training, conferences, or certification schemes
• Inspiring and collaborating offices and silent workspaces enable you to focus
• Base salary range for this position is contingent on your experience level, and will be negotiated individually.

Our Commitment to Diversity, Equity, and Inclusion

At ICEYE, we believe that diversity isn't just a buzzword – it's our greatest asset. 

We're committed to fostering an inclusive environment where every voice is not only heard but celebrated. We know that diverse perspectives breed innovation and creativity, which is why we actively seek out individuals from all walks of life, backgrounds, and experiences. 

Whatever your background, we want you to bring your authentic self to the table. Join us and be part of a team where differences are not only embraced but cherished, because together, we're stronger. 

We welcome applications from people of all backgrounds, including those who may need workplace adjustments. If you require any specific accommodations or assistance during the recruitment process for any reason, please let us know.
Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com.