Executive Assistant

SUMMARY

We are seeking a highly organized and detail-oriented Remote Executive Assistant sitting in CST/EST to support the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, in close partnership with the Director, Office of the CFO. This role is ideal for a motivated professional looking to grow in executive-level administrative support within a fast-paced, cross-functional finance organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative and Executive Support

• Provide executive support to the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, including calendar management, meeting coordination, and internal and external scheduling.
• Partner closely with the Director, Office of the CFO to support cross-functional priorities and provide coverage as needed.
• Prepare and coordinate presentations, reports, and meeting materials across FILABAS leadership.
• Organize leadership meetings, including agendas, logistics, and action item tracking.
• Manage travel arrangements, itineraries, and expense reports as needed.
• Handle sensitive and confidential information with discretion and professionalism.

Departmental Support

• Provide targeted administrative support to FILABAS leadership, with flexibility as priorities evolve.
• Coordinate cross-functional communications and follow-ups.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• 3+ years of administrative or executive assistant experience, preferably in a corporate or professional services environment.
• General finance acumen, with exposure to accounting, FP&A, treasury, or related functions strongly preferred.
• Experience supporting legal leadership or working with legal teams is a plus.
• Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word, and Slack, with the ability to produce polished executive-level materials.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities across senior stakeholders.
• Strong written and verbal communication skills, paired with sound judgment and discretion.

Ability to work independently while collaborating effectively in a fast-paced, cross-functional environment.