Executive Assistant

As an Executive Assistant, you will work closely with Matt, our Co-Founder & CRO, supporting him in managing priorities and keeping day-to-day operations running smoothly. You’ll handle scheduling, inbox and communications, follow-ups, and coordination, bringing clarity and order to a busy, fast-moving schedule. In this role, you’ll act as a calm, capable partner who anticipates needs, creates simple systems, and ensures nothing slips through the cracks.

Please note that this is a 20-month contract role, providing maternity leave coverage. The salary range for this role is $45,000-$55,000 CAD.

Responsibilities

Executive Support & Operations

• Manage complex calendar scheduling, including internal and external meetings across multiple time zones.
• Proactively monitor the executive’s schedule to ensure priorities are aligned and time is used effectively.
• Track daily and weekly priorities, follow up on action items, and help keep the executive accountable to key tasks and deadlines.
• Act as a gatekeeper for the executive’s time, inbox, and incoming requests.
• Monitor and manage the executive’s inbox by drafting, responding to, and triaging emails on the executive’s behalf in a timely manner. 
• Collect and submit receipts/invoices to the finance department.

Travel Coordination

• Arrange travel logistics including flights, accommodations, ground transportation, and itineraries.
• Ensure travel plans align with executive preferences.
• Handle last-minute changes or issues as needed.

Sales & Revenue Support

• Support sales initiatives by managing meeting logistics, follow-ups, and scheduling with prospects and partners.
• Assist with outbound and inbound sales coordination, including tracking leads, opportunities, and next steps.
• Prepare or coordinate sales materials such as presentations, proposals, decks, and follow-up emails.
• Help maintain CRM updates or sales tracking systems as needed.

Events & Relationship Management

• Coordinate executive-led events such as dinners, happy hours, meetings and small group gatherings. This includes vendor research and selection, logistics, and day of execution.
• Support relationship-building efforts with key stakeholders, partners, and clients by sending follow-up emails and scheduling virtual meetings.

Attendance at events may be available but is optional and based on the individual’s preference; there is no requirement for mandatory in-person attendance or travel.

LinkedIn & Online Presence

• Support LinkedIn activity, including posting, engagement, and inbox management (as directed).
• Help maintain a consistent and professional online presence for the executive.

Requirements

• 1-2 years supporting a founder/C-suite as an Executive Assistant or Senior Administrative Assistant. 
• Experience managing a delegated inbox and calendar in Google Workspace.
• Experience creating reminders and workflows in Slack. 
• Strong organizational, communication, and time-management skills.
• High level of discretion and professionalism.
• Ability to work independently, anticipate needs, and problem-solve.
• Comfortable working in a fast-paced, dynamic environment. 
• Exposure to a CRM platform.
• Experience coordinating events, including vendor selection scheduling and logistics.

Nice-to-Haves

• Experience supporting marketing initiatives (content coordination, campaigns, or social media support).
• Project management skills, including task tracking, timelines, and cross-functional coordination.
• Experience creating automations in email and other useful settings (e.x. Using Zapier). 
• Familiarity with tools such as Hubspot.

Benefits

Optional compressed 4-day Work Week.

Flexible Hours.

Fully Remote Work.

Modern Tech.

Generous Sick Leave Policy.

Education and Professional Development Budgets.

Medical and Dental Benefits.

Additional Health Spending Account.

Diversity Statement

Differences are meant to be celebrated. That is why Iversoft is proud to be an equal-opportunity employer. Our hiring is designed to be an empathy-forward process that is inclusive of all applicants. We do not discriminate on the basis of race, colour, sex, gender identity or expression, religion, nation of origin, neurodivergence, physical or mental disabilities, military or veteran status, genetic information, pregnancy, age, or any other status protected under Canadian Legislation and the Canadian Human Rights Commission (CHRC). It is our steadfast commitment to inclusion and diversity that drives us in our culture of success, opportunity, empathy and growth.

AI Statement
We don’t use artificial intelligence (AI) in our hiring process. All candidates are screened, assessed, and selected by real humans on our team.