Executive Assistant - Internal

Important Notice:
This job posting is exclusively for current Togetherwork employees. Applications from external candidates will not be considered at this time.

If you are not a Togetherwork employee interested in joining our team, please explore future opportunities on our public career page: https://www.togetherwork.com/careers/.

Executive Assistant/ Employee Experience Partner

Location: Austin, TX (Onsite)

Compensation: Competitive base + benefits

The Executive Assistant & Employee Experience Partner provides high-impact administrative, project, and site-level support to senior leaders while serving as a culture carrier and connector for the Austin office. This role blends traditional executive assistance with light project management, cross-functional coordination, and hands-on support for employee experience initiatives. 

This position is ideal for someone who brings strong organizational instincts, a proactive and service-oriented mindset, and genuine enthusiasm for building community and helping teams do their best work. The role requires someone who can move seamlessly between details and relationships—keeping leaders organized, projects on track, and the Austin office energized, welcoming, and well-supported. 

We are looking for someone who brings humility in how they support, curiosity in how they solve problems, and real pride in being a positive presence and cheerleader for our Austin-based employees and visitors. 

What You'll Do:

Executive Partnership & Administrative Excellence 

• Provide proactive, high-quality administrative support to senior leaders, including calendar management, meeting coordination, travel planning, and expense management 

• Anticipate executive needs and manage competing priorities with sound judgment and discretion 

• Prepare agendas, presentations, meeting materials, and follow-up notes to ensure meetings are productive and action-oriented 

• Serve as a trusted partner who enables leaders to stay focused on strategic priorities 

Project Coordination & Organizational Support 

• Support internal projects by tracking timelines, action items, and deliverables 

• Coordinate across teams to ensure follow-through and alignment on commitments 

• Create structure for projects through simple plans, status updates, and documentation 

• Help surface risks, dependencies, and opportunities for improvement 

• Bring a practical, “get-things-done” mindset to moving work forward 

Austin Site Support & Culture Leadership 

• Serve as a visible, welcoming presence for the Austin office and visiting employees 

• Partner with the Austin Site Manager to support day-to-day site operations 

• Assist with planning and executing Austin-based events, team gatherings, and celebrations 

• Support employee onboarding logistics and new-hire experiences in the Austin office 

• Act as a culture ambassador and cheerleader, helping create a connected, positive, and engaging employee experience 

• Bring energy, warmth, and pride to making the Austin office a great place to work 

Communication, Coordination, and Employee Experience 

• Serve as a connector between leaders, teams, and office operations 

• Communicate clearly and professionally across levels and functions 

• Support change initiatives and communication efforts as new processes or initiatives are introduced 

• Contribute ideas to improve workflows, employee experience, and operational effectiveness 

What You'll Bring: 

• Strong organizational, time-management, and prioritization skills 
• Prior experience as an Executive Assistant supporting senior executives in technology or corporate environments

• Comfort supporting senior leaders while maintaining approachability and professionalism 

• Ability to manage multiple workstreams in a fast-paced environment 

• Clear, warm, and confident communicator 
• Tech-savvy, with advanced knowledge of Microsoft Outlook, Excel, Word, PowerPoint, and virtual collaboration tools like Zoom, Slack, or Teams

• Service-oriented mindset balanced with good judgment and boundaries 

• Learning-oriented and adaptable, with curiosity about better ways to work 

• Positive energy, optimism, and genuine enjoyment in supporting others 

• Pride in creating great experiences and strong team connections 

What Drives Us: 

At Togetherwork, we exist to help community-driven organizations grow and thrive by creating better experiences for the people they serve. As part of our team, you will contribute to our TW28 vision by living our core values: 

• Obsess over our customers 

• Own it. Together 

• Move fast with purpose 

These values guide how we work, support one another, and build a strong, connected culture—both globally and here in Austin. 

Excited about this role but don’t meet every single requirement?  Studies have shown that women and other marginalized groups are less likely to apply to jobs unless they meet every single qualification.  At Togetherwork we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways.  You may be just the right candidate for this or other roles.

The Company offers a comprehensive employee benefits program, including: 

• Medical, dental, and vision insurance options
• 100% Employer paid short/long term disability 
• Basic Life
• 401K option with 100% company match 
• Flexible paid personal/vacation time built on mutual trust and accountability 
• 10 sick days annually 
• 10 company paid holidays 
• 6 weeks paid parental leave 
• Culture that values work/life balance and celebrates successes

Inclusion and Diversity: Togetherwork is an Equal Employment Opportunity Employer. We are a company where diverse backgrounds, experiences and viewpoints are valued. Togetherwork does not make hiring or employment decisions on the basis of race, color, religion, gender, gender identity, sex, sexual orientation, disability, veteran status, age, ethnic or national origin, or any other basis protected by all local, state or federal laws.  

Togetherwork provides integrated software and financial solutions to a wide range of communities and organizations including associations, camps, unions, fraternities & sororities, gyms, dance studios, religious congregations, pet services, and more.

Our mission-critical tools help our customers manage and grow their communities, and enhance the depth and breadth of their member engagement. Our team is united in its desire to help our clients better serve and empower their communities. 

Interview Process & Expectations
Our interviews are designed to be interactive and conversational. Candidates are expected to respond based on their own experience and thinking during live interviews.

To ensure a fair and consistent interview experience, the use of real-time AI tools or other external assistance to generate or guide interview responses is not permitted. Interviews are intended to reflect an individual’s judgment, problem-solving approach, and communication.