Executive Assistant

Position Overview 

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support the leadership team of a growing speech therapy practice with 9 offices. 

This role blends executive-level administrative support with light marketing and content coordination. The ideal candidate is detail-oriented, adaptable, and comfortable managing both structured administrative work and creative support tasks. 

 

Key Responsibilities 

Executive & Administrative Support 

• Manage complex calendars and schedule appointments 

• Book travel arrangements (airfare, hotels, transportation) 

• Coordinate internal and external Zoom meetings 

• Maintain organized Google Drive folders and documentation 

• Prepare and maintain spreadsheets for tracking projects and operations 

• Draft and edit documents using Google Docs 

• Assist with cross-office coordination as needed 

Systems & Platform Management 

• Support course or content management in Kajabi 

• Assist with training and workflows inside Insync (training provided) 

• Maintain organized records and systems across platforms 

Marketing & Content Support 

• Create and edit simple designs in Canva 

• Assist with Instagram content scheduling and coordination 

• Support podcast coordination (guest scheduling, document preparation, tracking) 

• Maintain content calendars and marketing spreadsheets 

 

Qualifications 

• Proven experience as an Executive Assistant or high-level Administrative Assistant 

• Strong organizational and time-management skills 

• Comfortable managing multiple systems and platforms simultaneously 

• Experience with: 

• Google Workspace (Docs, Drive, Sheets) 

• Zoom 

• Canva 

• Instagram (business use) 

• Spreadsheets (Excel or Google Sheets) 

• Experience with Kajabi preferred 

• Strong written communication skills 

• Ability to manage confidential information professionally 

 

Ideal Candidate Profile 

• Highly structured and process-oriented 

• Resourceful and solution-driven 

• Tech-comfortable and quick to learn new platforms 

• Strong attention to detail 

• Able to support a busy executive across multiple locations 

• Calm under pressure and adaptable 

Requirements

This is a full time role

Up to $6/hr