Executive Assistant

Job Summary: 

The Executive Assistant to the Clinical Director provides comprehensive administrative support to both the Residential Clinical Director and the Outpatient Clinical Director. This remote position plays a vital role in ensuring clinical operations run efficiently by managing day-to-day administrative tasks, developing materials, and supporting high-level projects. This position requires excellent communication, organization, and technical skills, as well as the ability to anticipate needs and follow through with minimal direction. 

Key Responsibilities: 

• Coordinate and manages schedules for the Clinical Director, including internal and external meetings, supervision sessions, and team events. 

• Proactively support scheduling of clinical and administrative meetings with therapists, BHTs, psych providers, and other stakeholders. 

• Assist with preparation of documents, presentations, and reports based on content and direction provided by the Clinical Director. 

• Draft, format, and proofread communication materials including emails, memos, and presentations. 

• Develop and maintain tracking spreadsheets, project trackers, clinical dashboards, and meeting agendas in Excel, teams, and Outlook. 

• Organize and maintain digital filing systems for clinical operations and staff supervision records. 

• Attend designated meetings to take notes, track action items, and follow up on deadlines as assigned. 

• Ensure timely documentation and reporting of clinical metrics and quality improvement initiatives. 

• Assist with compiling data and materials for audits, licensing reviews, and internal QA/QI processes. 

• Monitor project timelines and deliverables to ensure the Clinical Director’s administrative initiatives remain on schedule. 

• Communicate and coordinate professionally with internal departments, contractors, vendors, and community partners. 

• Identify opportunities to improve workflows and reduce administrative burden for clinical leadership. 

• Maintain confidentiality and professionalism in all internal and external communications. 

• Ensure follow-through on all initiatives, projects, and administrative tasks assigned or led by the Clinical Director, providing updates and support as needed to drive completion. 

• Track progress and follow up on work assigned to direct reports of the Clinical Director to ensure tasks are completed accurately and on time. 

• Generate reports as requested by the Clinical Director to support ongoing oversight, planning, and strategic initiatives. 

Qualifications: 

• Associate's degree required; Bachelor's degree preferred. 

• At least 3 years of experience in an administrative, executive assistant, or coordinator role supporting senior leadership, preferably in healthcare or behavioral health settings. 

• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint), Google Workspace, and Zoom. 

• Strong organizational and project management skills with high attention to detail. 

• Excellent written and verbal communication skills. 

• Ability to manage competing priorities and maintain composure in a dynamic, fast-paced environment. 

• Self-starter who takes initiative, meets deadlines, and exercises sound judgment. 

• Familiarity with behavioral health terminology, HIPAA, and clinical workflows is a plus. 

• Experience supporting remote teams. 

Requirements

This is a full time role

Up to $6/hr