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Heartflow

Executive Assistant

Santa Rosa , United States

AI overview

Support the Executive Team through project management and administrative duties while maintaining key relationships within the organization and with external partners.

Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the Heartflow FFRCT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. Heartflow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare.

Heartflow is a publicly traded company (HTFL) that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 500,000 patients worldwide.  

 As the Executive Assistant, you will be a key strategic and tactical member of the Executive Team. Reporting directly to the Sr. Vice President Marketing, with a span of responsibilities includes primary administrative support by managing the day-to-day operation of the SVP Marketing and supporting other executive level team members as assigned.  You will build and maintain relationships with both internal and external key opinion leaders. This role requires you to manage and be a primary participant on a variety of projects for HeartFlow and utilize strong project management and organizational skills with the ability to pivot priorities on short notice.

Job Responsibilities:

  • Administrative support for the assigned executives includes scheduling meetings, teleconferences, domestic and foreign travel, processing expense reports, organizing and planning company events.
  • Prepare corporate briefing materials and presentations for use in both internal and external meetings including with the Board, investors and other strategics.
  • Act as liaison for the executives while maintaining strict confidentiality with both external contacts and internal relationships with the executive team, management, and employees. You will be the eyes and ears of the executives.
  • Partner with the executives to priorities tasks and proactively support the company’s objectives and goals. Take initiative and maintain open communication.
  • Triage incoming calls and email. You will prioritize response needs and draft correspondence.
  • Anticipate the needs of the executive team members.
  • Suggest and implement tools for company communication and collaboration to improve overall business processes.
  • Support the daily operations and administration of the assigned office by managing mail and packages, supply management, front desk oversight, facility & vendor management (maintenance, vendor relations, etc.) 

Skills Needed:

  • Excellent communicator and strategic thinker.
  • Proven problem solver who can work independently under little supervision.
  • 5+ years partnering with C-Level Executives.
  • Thrive in the fast-paced start-up environment while maintaining composer in stressful situations.

Educational Requirements & Work Experience: 

  • Bachelor's Degree or relevant work experience required.
  • Experience working for medical device, diagnostic product development, or MedTech companies.

Physical Demands of the Job:

  • In Office Role – Travel may be required occasionally to support offsite meetings.

A reasonable estimate of the yearly base compensation range is $112,000 - $155,000 and cash bonus. 

Heartflow is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at Heartflow, including recruitment, hiring, training, relocation, promotion, and termination.
 
Positions posted for Heartflow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals.
 
Heartflow has become aware of a fraud where unknown entities are posing as Heartflow recruiters in an attempt to obtain personal information from individuals as part of our application or job offer process. Before providing any personal information to outside parties, please verify the following: A) all legitimate Heartflow recruiter email addresses end with “@heartflow.com” and B) the position described is found on our careers site at www.heartflow.com/about/careers/. 
Heartflow

Heartflow is the global leader in AI-driven coronary artery disease (CAD) management, transforming how CAD — the world’s leading cause of death — is diagnosed and treated. Our advanced technology generates personalized, precision 3D heart models from a single CT scan, providing clinicians with the clarity and confidence to deliver earlier, more effective treatments — transforming CAD into a disease that can be managed for life.    With over 400,000 patients treated, more than 1,400 leading institutions adopting our solution, and 99.5% of U.S. lives covered — Heartflow is redefining the standard of coronary care. We're a global company, with employees across the United States, Europe and Japan. Our headquarters are in Mountain View, California, with additional offices in California, Texas, the UK, and Japan.

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Salary
$112,000 – $155,000 per year
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