Executive Assistant

The Opportunity 

We’re seeking an Executive Assistant to support our COO and President, ensuring seamless scheduling, clear communication, and smooth execution of priorities. While this role is primarily focused on executive support, it will also take on additional responsibilities in partnership with our People/HR team as needed in a fast-growing environment.

In this role, you’ll bring exceptional attention to detail, proactive problem-solving, and the ability to stay organized.  You’ll also play a key role in supporting office operations, and contributing to company culture and employee engagement initiatives.

This is a hybrid role, requiring 3 days per week in the office. 

What You’ll Own

Executive Support

• Own complex, frequently shifting calendars for the COO and President, balancing competing priorities with excellent judgment and real-time decision-making.
• Anticipate needs before they arise,  ensuring leaders are prepared, informed, and focused on what matters most.
• Prepare executives for meetings by gathering background materials, drafting agendas or briefings, and capturing follow-ups to drive momentum.
• Provide proactive daily support including check-ins, reminders, real-time problem solving, and thoughtful prioritization.
• Manage all travel logistics, itineraries, and expense submissions with precision 
• Track and drive follow-through on action items, deadlines, and deliverables from key meetings.
• Serve as a trusted connector across departments and with external stakeholders, building strong relationships throughout the organization.
• Draft professional correspondence, presentations, and reports with clarity and polish.
• Handle sensitive information with sound judgment, discretion, and complete confidentiality at all times.

Office & Culture Support

• Partner with the People/HR team on coordination needs such as onboarding logistics, record-keeping, and company-wide announcements.
• Support the execution of company events such as offsites, holiday gatherings, and volunteer initiatives that strengthen engagement and culture.
• Assist with internal communications and logistics that help keep teams aligned and informed.
• Provide general office and administrative support, including vendor coordination and day-to-day office operations.

Your Skills and Experience

• 5+ years of experience supporting senior executives in a fast-paced, high-growth environment.
• Proven ability to manage complex, frequently changing schedules and priorities with clarity, calm, and strong follow-through.
• Exceptional organizational, written, and verbal communication skills.
• High degree of discretion, integrity, and professionalism — trusted with confidential information and sensitive situations.
• Strong executive presence and emotional intelligence; able to stay composed, solution-oriented, and warm under pressure.
• Demonstrated ability to anticipate needs, move quickly, and take ownership in an evolving environment.
• Proficiency in Google Workspace and collaboration tools (e.g., Slack, Notion).

What We Offer

• Competitive Compensation: base salary for this role will be $100,000-$120,000
• Company Equity
• Comprehensive benefits package
• 401k + Company match
• Time off to recharge
• Hybrid work environment
• A high-ownership, high-performance, high-collaboration culture