Executive Assistant

About the company:
IntelliPro is a leading global talent solutions provider specializing in connecting top-tier professionals with innovative companies across various industries. With a strong presence in the pharmaceutical and healthcare sectors, IntelliPro is committed to delivering exceptional services and fostering long-term partnerships. Our mission is to empower businesses and individuals to achieve their full potential through tailored recruitment and consulting solutions.

Job responsibilities:
- Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and follow-up.
- Manage confidential information with discretion and professionalism.
- Coordinate and organize executive-level meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Assist in project management tasks, including tracking deadlines, monitoring progress, and ensuring deliverables are met.
- Conduct research and compile data to support decision-making processes.
- Handle expense reporting and budget tracking for executive-level activities.
- Support the planning and execution of company events and initiatives.

Job requirements:
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Minimum of 3-5 years of experience as an Executive Assistant, preferably in the pharmaceutical or healthcare industry.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in both English and Mandarin.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
- Ability to work independently and collaboratively in a fast-paced environment.
- High level of professionalism, discretion, and confidentiality.
- Strong problem-solving skills and attention to detail.
- Experience in coordinating international travel and managing complex schedules.

Job benefits:
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off and holiday schedule.
- Professional development opportunities, including training and certifications.
- Retirement savings plan with company matching contributions.
- Employee wellness programs and resources.
- Collaborative and inclusive work environment.
- Opportunities for career growth within a global organization.