Executive Assistant

THE ROLE 📝

This is an exciting opportunity for an Executive Assistant to join the Executive Assistant team within Form3.

This role plays a key part in supporting core members of our Executive Leadership team, helping to manage priorities, co-ordinate schedules and maintain the efficient flow of information across the organisation.

With previous experience working closely with C-Suite stakeholders, you will act as a trusted partner to our Executive Leaders, ensuring that every detail, from diary management to event co-ordination, is handled with precision, professionalism and care.

Key Responsibilities

• Manage complex and ever-changing diaries for multiple Executive stakeholders, such as the Chief Product Officer (CPO), Chief HR Officer (CHRO), Chief Technology Officer (CTO), Chief Information Security Officer (CISO) and Chief Revenue Officer (CRO).
• Attend meetings as required, taking notes / minutes, distributing actions and following up effectively for internal and external meetings.
• Ensure that the Executive team are fully prepared for all meetings by providing agendas and supporting documentation, and participating in the preparation, editing and proof-reading of meeting documents and presentation materials.
• Hold responsibility for the end-to-end management of team offsites, socials and external events, including end-to-end travel booking and all other administrative tasks.
• Streamline and co-ordinate wider team meetings, at times standing in on behalf of the Executive Sponsor.
• Support the Executive Assistant Manager as required to action items in support of the entire Executive team.
• Offer ongoing support within the team function, including providing holiday and sick cover for additional Executives, whenever required.
• Proactively find ways to streamline the everyday for our busy Executive team.

WE ARE LOOKING FOR 🔍

Essential

Form3’s Executive Assistant team is a critical function within the business, so we are looking for an experienced Executive Assistant who has the confidence to manage competing priorities to enable our Executive Leaders to focus on core business strategy.

• A minimum of two years' experience in an Executive Assistant role, working closely with a range of C-Suite stakeholders to manage competing / shifting priorities.
• Prior experience of complex diary management, preparation of meeting agendas and delivery of follow-up actions.
• Strong experience with end-to-end travel booking and events management, with comfort working across differing time zones.
• Exceptional written and verbal communication skills, with the confidence to represent Executive Leaders both internally and externally.
• Strong organisational skills, with the ability to adapt quickly to shifting priorities, whilst still ensuring timely delivery.
• Demonstrable knowledge of the Microsoft 365 Suite, in particular PowerPoint and SharePoint.
• Proven experience with AI tools to enhance EA task delivery, whilst also knowing when human judgement and discretion will add value to the situation.
• The ability to work independently in a fast-paced, remote environment, alongside familiarity with Slack, Zoom or equivalent remote-working tools.

Desirable

• Prior experience working with international C-Suite stakeholders across differing time zones (UK; EU; US).
• Flexibility regarding working hours, with the willingness to occasionally work across both UK and East Coast US time zones.

THE TEAM 👥

Form3's Executive Assistant team oversees all elements of support for our Executive team, working collaboratively with a wide range of stakeholders from across the business. The Executive Assistants contribute to the wider success of the Executive function by driving efficiency, enhancing communication and maintaining the structure that enables our Leaders to focus on key strategic priorities.

The EA team meet regularly to share knowledge and work together on team objectives that help support the company strategy and mission to be the most trusted provider of payment technology.

INTERVIEW PROCESS ✍️

Stage One: Screening Call with the Talent Team

Stage Two: Zoom Interview with the Executive Assistant Manager

Stage Three: Zoom Interview with the Chief HR Officer (CHRO)

Stage Four: Executive Review with two key stakeholders (Chief Product Officer; Chief Revenue Officer)

We always aim to stick to the above process; however, there may be occasions when an additional interview stage is required for us to be sure we are hiring the right person!

HIRING LOCATIONS 📍

For this role, we are currently able to accept applications from within the United Kingdom.

ABOUT FORM3 💭

Revolutionising the world of payments with our cutting-edge technology and innovative solutions. For more information about life at Form3, check out the following pages:

What we do | Life at Form3 | Benefits | Flexa-verified employer | Podcasts