Executive Assistant for a U.S. Recruiting Agency

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to gifted people, regardless of location.

About our client

Our client is a fast-growing, VC-backed recruiting agency focused on connecting top talent with leading companies. Our team operates in a dynamic, collaborative, and fast-paced environment, leveraging technology and best practices to deliver exceptional results for clients.

Role Overview

We are looking for a detail-oriented Executive Assistant / Operations Coordinator to support our internal operations and help keep our team running smoothly. This role is a hybrid of administrative support and operations coordination, perfect for someone organized, proactive, and comfortable handling multiple tasks across scheduling, data management, and operational processes.

Key Responsibilities

• Manage scheduling and calendar coordination for internal team members.
• Perform data entry and maintain accurate records in internal dashboards and spreadsheets.
• Handle inventory management and related operational tasks.
• Support invoicing, contract follow-up, and related administrative processes.
• Update and maintain Standard Operating Procedures (SOPs), client profiles, and internal documentation.
• Assist with day-to-day operations to ensure smooth workflows across the team.

Requirements

• 3+ years proven experience in an administrative, operations, or executive support role
• Strong attention to detail and ability to manage multiple tasks efficiently
• Proficiency with Google Workspace, spreadsheets, and dashboards
• Professional and clear communication skills
• Ability to work U.S. time zones (preferably EST/CST)
• Latin American candidates preferred for cultural fit and time zone alignment