Executive Assistant
Company: CMI Media Group / Compas
Location: Cherry Hill, Parsippany, New York, NY / Philadelphia, PA
Reports to: C-Level Executives
About The Opportunity
In today's dynamic business landscape, the Executive Assistant is the strategic linchpin that enables executive leadership to thrive. At CMI Media Group / Compas, we are seeking a highly skilled and proactive Executive Assistant to serve as a trusted partner to one of our C-level executives.
This is not a traditional administrative role. You will be the executive's right hand, a strategic force multiplier who anticipates needs, optimizes workflows, and creates the capacity for our leadership to focus on driving business success. You will be responsible for ensuring seamless operations, managing complex priorities, and contributing directly to the executive's efficiency and work-life balance. If you are a resourceful, forward-thinking professional who thrives in a fast-paced environment, we invite you to apply.
What You'll Do: Key Responsibilities
As a strategic partner, you will provide comprehensive, high-level support by:
-
Providing Strategic Oversight: Act as the gatekeeper and operational hub for the executive, managing the flow of information and prioritizing day-to-day activities to align with strategic goals.
-
Driving Process Optimization: Leverage traditional and AI-powered tools to enhance efficiency in scheduling, email management, document organization, and workflow automation.
-
Managing Complex Logistics: Flawlessly coordinate complex calendars, global travel arrangements (flights, hotels, ground transport), and meeting logistics.
-
Acting as a Communication Liaison: Serve as a primary point of contact for high-level internal and external stakeholders, drafting, reviewing, and sending communications on behalf of the executive with utmost professionalism.
-
Leading Meeting Coordination: Organize and prepare for key meetings, including agenda creation, document preparation, and detailed note-taking to ensure productive outcomes.
-
Handling Special Projects: Take ownership of special projects as needed, conducting research, compiling information, and preparing high-impact presentations and reports.
-
Managing Information & Expenses: Maintain impeccably organized records and files for easy access to critical information and prepare and submit timely expense reports.
Who You Are: Success Factors & Qualifications
You are a proactive and detail-oriented professional with a "can-do" attitude and a passion for enabling success at the highest level.
-
Strategic & Proactive: You are a forward-thinker who anticipates needs, identifies challenges and inefficiencies, and exercises sound judgment to find solutions.
-
Exceptionally Organized: You possess outstanding organizational and time management skills, with a proven ability to juggle multiple tasks and competing deadlines without sacrificing quality.
-
A Superb Communicator: You have excellent interpersonal skills and communicate clearly, effectively, and with appropriate discretion to individuals at every level of the organization.
-
Tech-Savvy: You are comfortable with technology, proficient in modern management tools, and eager to leverage new solutions (including AI) to drive efficiency.
-
Trustworthy & Discreet: You have a proven ability to handle highly confidential information with the utmost discretion and integrity.
-
A Collaborative Team Player: You are an effective team player who builds productive working relationships and contributes valuable ideas and feedback.
Requirements
- High School diploma or equivalent required; Bachelor's degree preferred.
- Experience as an Executive Assistant supporting senior-level (C-Suite or EVP) executives.
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with expense management (e.g., Concur), travel booking, and project management software.
- Ability to work flexible hours as needed to support executive schedules.
- Ability to travel occasionally for meetings and company events.
Our Values
The Executive Assistant is a dynamic role that is responsible for demonstrating behaviors aligned with our CMI Media Group values, our commitment to inclusion & diversity, and our company mission and vision. We are looking for an individual who will be an accountable and respected partner to all employees across the company.
If you are ready to take on a challenging and rewarding role at the heart of our executive team, we encourage you to apply.
The base salary for this position at the time of this posting may range from $50-90k. Individual compensation varies based on job related factors, including business needs, experience, level of responsibility and qualifications. We offer a competitive benefits package, please visit https://www.wpp.com/people/wellbeing/benefits-at-wpp-in-the-us for more details.
