Executive Assistant

Reports To

Vice President, People

What You Will Be Doing

Strategic Operations & Calendar Management

• Orchestrate Complex Calendaring: Manage intricate, high-volume calendars for the executive team, proactively resolving conflicts and anticipating shifts in priority
• Workflow Optimization: Monitor office deadlines and manage internal workflows to ensure leadership stays ahead of critical milestones
• Global Logistics: Coordinate comprehensive domestic and international travel itineraries, including visa requirements and ground logistics, expense reports etc
• Event & Hospitality Oversight: Lead the planning and execution of meetings, team-building events, and high-level hospitality, including catering and venue logistics

Cross-Functional Liaison & Communication

• Internal Diplomacy: Act as a primary point of contact between the executives and internal departments, facilitating smooth communication and timely follow-ups
• Professional Representation: Greet visitors and represent the executive suite with a high degree of professionalism, ensuring a world-class experience for partners and guests
• Confidentiality & Discretion: Serve as a trusted gatekeeper for sensitive organizational information, handling all matters with the utmost integrity and judgment

Financial & Project Administration

• Expense & Budget Support: Execute monthly expense reporting, accounting tasks, creating and managing POs and billing/invoicing processes with precision
• Independent Project Management: Act as a standalone project manager for various administrative initiatives, seeing them through from conception to completion
• Reporting & Documentation: Prepare high-quality reports, presentations, and briefing materials for executive review

What You Will Bring to ChargePoint

• Executive Presence: A polished, professional demeanor capable of representing the organization to global stakeholders
• Adaptive Problem Solving: The ability to use sound judgment and remain composed in a fast-paced environment characterized by shifting priorities and frequent interruptions
• High Emotional Intelligence: Strong networking and negotiation skills with the ability to "read the room" and provide support exactly where it is needed most
• Growth Mindset: A "roll-up-your-sleeves" attitude with a hunger to learn the business deeply and grow within the organization
• Extreme Detail-Orientation: A meticulous approach to work where no detail is too small to be overlooked

Requirements

• Experience: 8+ years of experience supporting C-Suite or high-level executives, preferably within a high-growth technology environment
• Technical Proficiency: Fully proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Systems Knowledge: Previous experience with NetSuite and Navan is highly preferred
• Education: Bachelor’s degree preferred, or equivalent high-level administrative experience
• Startup DNA: Experience in a startup or rapid-scale environment is a significant plus; you should be comfortable with ambiguity and "building the plane while flying it."

Location

Campbell, CA

ChargePoint is committed to fair and equitable compensation practices. The targeted US salary range for roles at this operating level is $110,000 to $140,000. This range represents base salary and does not reflect equity, benefits or variable pay where applicable. Actual base salaries are based on several factors unique to each candidate, including but not limited to skill set, experience, certifications and specific work location.