Executive Assistant (C-level)

Key Details

• Position: Executive Assistant for C-Levels
• Location: Remote (Only Costa Rican or Colombian residents)
• Experience: Extensive years as Executive Assistant with C-levels
• Language: Fluent English (written and spoken)

We are seeking a highly experienced Executive Assistant (EA) to support our 3 C-Levels leaders based on the East Coast of the United States and in India. This role is structured under a nearshore model, with candidates located in Latin America (Colombia or Costa Rica) and working remotely with flexibility to support EST time zone operations.

Responsibilities and Duties

• Manage calendars, travel arrangements, meetings, and events.
• Handle emails, data entry, expense reports, and assigned projects.
• Serve as liaison to board of directors and senior management.
• Coordinate executive outreach and external relations.
• Maintain discretion and judgment in prioritizing schedules and deliverables.
• Interact with Board of Directors and manage agendas for company visits.
• Compile data and prepare presentations, spreadsheets, and reports.
• Create meeting agendas, take notes, and draft recaps with action items.
• Simultaneously, manage multiple projects and provide proactive updates.
• Organize and prioritize critical issues for efficient decision-making.

Qualifications and Skills

• Experience with Tier 1 companies and C-Levels. 
• High attention to detail and exceptional organizational skills.
• Excellent written, verbal, and interpersonal communication skills.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and discretion.
• Ability to work independently with little to no supervision.
• Available to support executive management outside standard hours.
• Excellent English-language writing skills.

Additional Skills

• Ability to work under pressure and manage multiple projects.
• Strong presentation and change management experience.
• Hands-on approach to project management.
• Excellent communicator with humility.
• Highly organized with strong attention to detail.
• Adaptable to new challenges.
• Positive attitude and willingness to grow within the company.
• Strong negotiation and influencing skills.

Offer details

• Indefinite-term employment contract under payroll with all legal benefits.
• 100% employer-covered health insurance
• Referral bonus program for successful candidate recommendations.
• Access to company-sponsored events, certifications, and training programs.
• Encora-provided laptop and all required work equipment.
• Fully remote work opportunity.
• Birthday day off.
• Work From Anywhere (WFA) policy: Up to 20 days per year from any location.

About Encora

Encora is a global company that offers Software and Digital Engineering solutions. Our practices include Cloud Services, Product Engineering & Application Modernization, Data & Analytics, Digital Experience & Design Services, DevSecOps, Cybersecurity, Quality Engineering, AI & LLM Engineering, among others. 

At Encora, we hire professionals based solely on their skills and do not discriminate based on age, disability, religion, gender, sexual orientation, socioeconomic status, or nationality.