Executive Assistant and Office Manager

About the Role

We are looking for a highly organized, proactive, and dynamic Office and Executive Assistant with a minimum of 2 years of professional experience to support our leadership team and oversee the efficient operation of our office. The ideal candidate will have experience in a SaaS startup or similarly high-paced environment, and be exceptionally tech-savvy. This role requires a detail-oriented individual who can effectively manage executive-level administrative tasks, coordinate office operations and vendor relationships, and support wellness and culture initiatives.

Responsibilities

Executive Support

• Provide comprehensive administrative support to executives, including calendar management, meeting scheduling, travel arrangements, expense reporting and PA tasks.
  
  
• Organize and prioritize incoming correspondence, calls, and requests, ensuring timely responses.
  
  
• Handle confidential information with discretion and professionalism.

Office Coordination & Supplier Management

• Interface with suppliers, vendors, and service providers for office maintenance issues and repairs, equipment, supplies, and improvements.
  
  
• Monitor inventory levels of office supplies and replenish as necessary.
  
  
• Support the planning and coordination of small-scale wellness or appreciation initiatives as needed and provide occasional support for internal engagement efforts, such as assisting with team activities or office gatherings.
  
  
• Help foster a positive and inclusive office atmosphere through day-to-day collaboration and attentiveness to team needs.

Requirements

• Minimum of 2 years of experience as an Office Manager, Executive Assistant, Administrative Assistant, or similar role in a startup or high-growth, fast-past environment.
  
  
• Tech-savvy, with proficiency in Microsoft Office Suite, Google Workspace, and basic project management tools.
  
  
• Exceptional organizational and time-management skills, and ability to multitask and prioritize effectively in a dynamic environment.
  
  
• Ability to work independently, proactively problem-solve, and collaborate cross-functionally.
  
  
• Excellent verbal and written communication skills both in English and Hebrew.