A good partner of ours is seeking a highly organized and proactive Executive Assistant to join their growing Accounting firm in Gaithersburg, MD.
This is a full-time, salaried, fully onsite position supporting senior leadership and ensuring the smooth day-to-day operations of the office. The ideal candidate is detail-oriented, professional, and thrives in a fast-paced, client-focused environment. This role requires strong administrative expertise, discretion, and the ability to manage multiple priorities while serving as a trusted partner to executives and internal teams.
Requirements & Duties
Must have EA experience at an Accounting Firm OR similar to accounting like financial services, banking, etc.
Must have 2+ years of Executive Assistant experience
The role is administrative in nature and supports both executive leadership and the administrative team. Tasks include, but are not limited to:
Tax return assembly (paper and electronic, including SafeSend)
Billing and invoice creation
Calendar management
Generating, editing, and creating reports
Assisting with 1099 assemblies
Preparing documents for mailing or delivery
Assisting the administrative team lead with various projects and preparations
In addition, this role will assist with front desk coverage as needed, including:
Answering phones
Creatin certified mail
Creating FedEx labels and preparing packages for drop-off
Checking in staff
Managing front desk emails and requests
Staff timesheet reporting to management
