Executive Assistant (Accounting/Finance, Legal or Banking Experience)

Job Summary: We are seeking a highly organized and detail-oriented Executive Assistant with prior experience in Accounting, Finance, Banking, or a Law Firm environment to provide high-level administrative and operational support to senior leadership. This role requires strong financial acumen, discretion in handling confidential information, and the ability to manage complex schedules and priorities in a fast-paced professional setting. Responsibilities:

Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements

Prepare, review, and format financial, legal, and executive-level documents, reports, and presentations

Assist with accounting and finance-related tasks such as invoice processing, expense reports, budgeting support, and basic financial tracking

Coordinate with internal accounting, finance, legal, and compliance teams as needed

Manage correspondence, contracts, and sensitive documents with a high degree of confidentiality

Support billing, timekeeping, and expense reimbursement processes (especially in law firm or banking environments)

Maintain organized electronic and physical filing systems for financial and legal records

Track deadlines, approvals, and follow-ups related to executive, financial, or legal matters

Serve as a professional point of contact between executives and internal/external stakeholders

Assist with special projects and ad hoc executive initiatives as assigned